MP&F Strategic Communications is seeking an Accounts Payable Specialist with a degree in accounting or related field to join our accounting department and report directly to our VP of Finance. The ideal candidate resides in Nashville, TN. Our office offers a hybrid work schedule with employees coming into the office three days a week.
Responsibilities Include:
- Work directly with the Controller and VP of Finance to support and help lead the accounts payable function:
- Manage accounts payable inboxes, review incoming invoices, and ensure timely coding and entry into the accounting system for payment.
- Manage company credit card spending, ensuring appropriate documentation and coding.
- Reconcile employee expense reports and ensure compliance with company policies.
- Accurately assign expenses to client projects from vendor invoices.
- Prepare payment reporting for review by the Partner group.
- Process weekly payment runs and check payments following review and approval.
- Collaborate with external vendors to resolve invoice or payment discrepancies.
- Maintain accurate vendor records, including W-9s and compliance documentation.
- Monitor and track media buys to ensure accuracy and timely reporting.
- Oversee daily cash activity, including management of the ‘checkbook’ and review of bank movements.
- Prepare and distribute weekly reports used in cash reporting.
- Provide general support for audits and other financial reviews.
- Assist with other finance tasks and projects as required.
Skills & Competencies
- Attention to Detail: Strong accuracy in processing invoices, reconciliations, and reporting.
- Organization & Time Management: Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- Technical Proficiency: Experience with accounting/ERP systems (e.g., Workamajig, QuickBooks, or similar) and strong Excel skills.
- Analytical Skills: Ability to identify and resolve discrepancies in invoices, expense reports, and general ledger accounts.
- Communication: Clear and professional written and verbal communication, including the ability to work with internal staff, external vendors, and leadership.
- Collaboration: Team-oriented, with the ability to support colleagues across Finance and other departments.
- Confidentiality: Commitment to handling sensitive financial information with discretion and integrity.
This position reports directly to the VP of Finance and is part of MP&F’s accounting department. Â
