Accounts Payable Clerk

Job Title: Accounts Payable Clerk

Locations: Lindsay Precast – Alachua, FL and  Canal Fulton, OH Offices
Department: Finance & Accounting
Reports To: Accounts Payable Manager

Job Summary

We are seeking a detail-oriented and reliable Accounts Payable Clerk to support our finance team by entering invoices accurately and ensuring timely processing of vendor payments. This role plays a critical part in maintaining the accuracy and efficiency of our accounts payable process and managing the AP email inbox to support smooth day-to-day operations.

Key Responsibilities

• Invoice Entry: Accurately enter vendor invoices into the accounting system, ensuring correct coding, dates, and supporting documentation.
• Inbox Management: Monitor and organize the accounts payable email inbox, responding to vendor inquiries and routing information to the appropriate contacts as needed.
• Document Matching: Match purchase orders, receipts, and packing slips to incoming invoices for validation.
• Issue Resolution: Flag and help resolve discrepancies or missing documentation in coordination with vendors and internal teams.
• Payment Support: Assist in preparing payment runs by confirming invoice accuracy and readiness for approval.
• Recordkeeping: Maintain organized digital records of invoices and correspondence.
• Compliance: Follow internal controls and standard operating procedures to ensure timely and accurate processing of accounts payable.

Qualifications

• 1+ years of experience in an accounting or clerical role (AP experience preferred)
• Strong attention to detail and organizational skills
• Basic understanding of accounting principles and AP processes
• Proficiency with Excel and experience using accounting software (e.g., QuickBooks, NetSuite, Sage, etc.)
• Strong communication skills and professional email etiquette
• Ability to manage time effectively in a fast-paced environment