POSITION SUMMARY:

Supports the Vice President for Administration and Chief Financial Officer (VP/CFO) by managing, supervising and coordinating the daily accounting operations of the Office of Financial Affairs. Leads the financial audits of University programs and activities. Prepares financial reports and manages related activities.

Utilizes, manages and maintains ERP systems and financial modeling software proficiently. Communicates extensively with staff, administrators, and directors. Completes routine federal, state and local reports. Supervises accounting staff and assigned student assistants. Responsible for monthly, quarterly and year- end closing and external audits.

The position requires a thoughtful, energetic, innovative and creative manager who pays attention to detail and has the ability to manage multiple projects simultaneously; maintain confidentiality; address, adapt and implement new and developing industry standards and practices; and the ability to efficiently and diplomatically collaborate with various internal and external partners and stakeholders.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

• Serve as the University’s chief accounting expert.
• Establish and administer accounting policies and procedures, oversee accounting and financial record keeping, maintain documentation on all accounting transactions.
• Assist VP/CFO in managing the University’s administrative and financial operations.
• Prepare monthly, quarterly, and annual operating financial reports and budget projections.
• Prepare monthly financial statements as required by FASB pronouncements.
• Oversee restricted funds and grant activities to ensure compliance with agreements, budgets and grant guidelines, including gifts and endowed accounts.
• Monitor general ledger transactions to ensure accuracy and efficient reporting.
• Responsible for the creation and maintenance of all general ledger accounts and the accounting ERP system.
• Collaborate with various Offices to ensure University compliance with federal, state, local and private grants and ensure compliance with U.S. Department of Education Title IV Financial Aid Programs.
• University Administrator for all federal websites.

• Responsible for ensuring the assets and liabilities of the University are accurately and properly recorded and reported, and review all transactions posted to the general ledger and related account reconciliations.
• Manage debt instruments and compliance with debt covenants.
• Key participant and contributor in developing and maintaining the University’s annual operating budget.
• Manage and coordinate all audits, including completion of work papers, lead schedules and other reports as requested from external auditors. Prepare annual audited financial statements and related notes.
• Assist in the preparation of the annual IRS Form 990 and ensure compliance with all tax regulations and filings.
• Conduct management analyses, feasibility studies, cost studies and other related special analytical reports as requested by VP/CFO.
• Perform revenue analysis for revenues, including but not limited to, tuition, room & board and other fees. Reconcile and approve internal “pass-through” payments (books and food services contracts)
• Maintain and develop an environment of process improvement and continual operating self- evaluation to improve reporting and safeguarding of financial data and University assets.
• Evaluate existing and proposed procedures to determine efficiency and compliance with sound accounting and management principles.
• Analyze and evaluate results of audits; report findings and make formal recommendations to correct deficiencies; ensure implementation of recommended changes.
• Assist the Business Office with periodic and year-end bad debt allowance analysis.
• Represent the University and the Office to various individuals, groups, and organizations, both internal and external.
• Maintain and update documentation of all processes and procedures related to accounting and finance operations.
• Prepare cash projections and ensure cash is accurately reported and cash needs are accurately projected in a timely manner.
• Support the VP/CFO in engaging the University Board and various Board Committees.
• Serve on University committees as requested.
• Keep abreast of GAAP, FASB and higher education financial reporting regulations, and implement any such changes that affect University financial statements in a timely manner.
• Establish and maintain internal controls to ensure procedures minimize risks, protect assets promote operational efficiencies, and adherence to policies, rules, regulations, and laws, and promote an environment that promotes and encourages the pursuit of internal controls.
• Manage the unclaimed property process to comply with state and other laws.
• Perform other duties as assigned by the VP/CFO.