Position Summary
Implements and administers Sarah Reed Senior Living’s personnel policies and procedures. Responsible for executing the necessary processes to complete Human Resources duties and responsibilities.
Essential Duties & Responsibilities
• Works with broker annually to obtain numerous prior to insurance renewals and makes recommendations to Administration. Responsible for enrollment transfers with insurance changes.
• Has a basic knowledge of the retirement plans. Files annual 401(k) Census for annual testing. Acts as plan administrator for 401(k) plan. Coordinates employee meetings for 401(k) administrator. Responds to employee questions on retirement and authorizes distributions.
• Recommends updates to the Personnel Policies and Employee Handbook to Administration and communicates all Handbook changes to all staff.
• Confers with supervisors and provides information regarding company policies and procedures, and ensures disciplines, practices are applied uniformly among all Supervisors and Departments
• Designs and coordinates recruitment and retention activities, including use of ads, employment, and online boards.
• Conducts pre-screening and interviews as requested. Oversees new hire process and advises managers of inconsistence in references, clearances, etc. May make recommendations to withdraw offers based on post-offer, pre-placement criteria, including testing and physicals.
• Frequently serves as a witness during employee counselings and types narratives for employee files. Enters all employee counselings and disciplines into computer system. Determines, with supervisors, proper corrective action and disciplinary levels.
• Terminates employees with consultation with Department Heads and legal counsel if necessary. Conducts and documents Exit Interviews for terminated employees and conducts appropriate termination procedures.
• Attends monthly staff meetings, HVA HR meetings, and any other relevant meetings.
• Serves as a member on the Safety Committee and attends monthly meetings. Reviews and monitors corrective action on employee incidents, conducts safety review/goal setting sessions with employees with poor safety records. Monitors statistics and reports to Safety Committee on work related injuries. Follows up with injured employees on medical treatments, etc. and reports injury and subsequent communications to Worker Compensation Insurance Carrier. Attends any Worker Comp related hearings.
• Oversees employee leaves of absences (both intermittent and continuous), substance abuse testing and work restrictions program coordinating with Supervisors. Follows up with physician documentations.
• Maintains attendance records, tracking to conform with attendance and lateness policies and issues relative counseling in accordance with attendance policy after each pay period.
• Prepares materials and responds to any discrimination claims working with legal counsel; attends hearings.
• Responsible for preparation and maintenance of current job descriptions and annual evaluations.
• Assists Administration with the employee appraisal plan, counseling reports, and attendance reports. Sets timeframes for Supervisors to ensure timeliness of employee pay increases and evaluations. Responsible for proper increase communications to Payroll.
• Responsible to administer employee service bonuses (15+ years of service) upon anniversary every year. Acknowledge milestone recognitions to employees when achieved, coordinate gifts. Purchases all gifts, and door prizes for special employee events, coordinates with Human Resources Assistant for all functions.
• Uses tools to promote employee morale, recruitment and retention, conducting in-service discussions, obtaining employee input, communication meetings with supervisors, employee feedback and responses.
• Prepares initial Human Resource annual budget and takes responsibility to stay within final budget guidelines.
• Controls as much as possible Unemployment Costs. Answers Employer Statement forms for Unemployment Office with relative documentations. Records and challenges unfavorable determinations and attends hearings if necessary.
• Monitors and develops performance of Human Resources Assistant. Counsels and disciplines staff appropriately and retrains and mentors to correct any inappropriate behaviors or procedures. Accurately assesses performance evaluations and goals.
Non-Essential Duties & Responsibilities
• Oversees and is responsible for completion and implementation of all duties of the Human Resources Assistant.
• Provides reports, as requested, to Department Heads and supervisors from a variety of software and/or manually.
• Maintains and monitors access to personnel records, necessary changes, updates and files additional information; ensures timely return of new hire paperwork by supervisors, i.e. introductory evaluations, etc.
• Coordinates all employee changes in HRIS system and works with Accounting on payroll changes.
• Other duties as assigned by Supervisor.
