Overview:
The Transaction Coordinator will be responsible for managing and streamlining the closing process for all real estate transactions by creating and tracking timelines, ensuring compliance with Texas Real Estate contracts, and maintaining accurate digital files for all transactions. They will communicate frequently with agents, third-party vendors (title companies, lenders, appraisers, etc.), and clients to ensure all important deadlines, documents, and contingencies are met. The role involves drafting addendums, resolving issues, coordinating closing logistics, and preparing the closing file for the Accounting Department. The Transaction Coordinator will also be the primary point of contact for all questions related to the transaction, ensuring a smooth and timely closing process. Please note that this position is based fully on-site at our office in Addison, TX.
We are open to both full-time and part-time candidates. Whether you're looking for a full 40-hour workweek or a more flexible part-time schedule, we’d love to hear from you!
Summary of Responsibilities:
- Develop detailed timelines for each transaction and ensure all deadlines are met and contingencies are released by following up with relevant parties as needed.
- Keep well-organized and compliant digital records for all transactions, ensuring documentation is complete and up-to-date.
- Review Texas Real Estate contracts to summarize key terms, conditions, and critical contingency dates for each transaction.
- Serve as the primary point of contact for agents throughout the transaction. Keep all parties updated on important dates, missing documents, calendar reminders, and file compliance status.
- Cultivate and maintain relationships with third parties such as title companies, lenders, inspectors, appraisers, and agents to ensure a smooth and efficient closing process. Share relevant updates and information as needed.
- Prepare any necessary addenda throughout the transaction, maintain accurate records of them, and ensure they are properly shared with all relevant parties.
- Act as the first point of contact for any questions or issues that arise during the closing process, collaborating with agents, clients, attorneys, lenders, appraisers, and other real estate professionals.
- Communicate effectively with agents regarding any challenges or issues that need to be resolved or negotiated during the transaction.
- Manage the logistics of the closing, including coordinating the date, time, and location, and notifying all involved parties. Ensure the client is informed about utility account setups and cancellations.
- Compile the closing file for the Accounting Department, including documents that require signatures, initials, or dates, and confirming commission amounts.
- Closeout the file after the closing including changing the MLS status to ‘closed’ for our listings, double-checking the file, making an electronic copy of the HUD, etc. and dd closed file to the appropriate location
- Perform any additional tasks as assigned by management.
Essential Qualifications:
- Minimum of 2 years of experience working with TREC contracts, demonstrating a solid understanding of Texas real estate regulations and procedures.
- Detail-oriented with a strong commitment to producing high-quality, accurate results.
- Proven ability to prioritize tasks and manage time effectively, especially under pressure and tight deadlines.
- Excellent written and verbal communication skills, with the ability to convey information clearly, professionally, and persuasively.
- Exceptional organizational and multitasking abilities, consistently managing multiple tasks and projects with efficiency and attention to detail.
- High-level customer service skills, with a client-focused approach that fosters positive relationships and enhances customer satisfaction.
- Strong analytical skills, with the ability to assess situations, identify key issues, and make informed decisions.
All candidates must be legally authorized to work in the United States. Employment is contingent upon the successful completion of a background check, drug screening, and motor vehicle record search. A final offer of employment from Open House Realty & Investments will only be extended after all required screenings have been completed and cleared.
Open House Texas/Atlanta Realty & Investments is committed to providing equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all aspects of employment, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
