HeartShare Human Services of New York, a distinguished non-profit organization, is currently seeking a highly skilled and experienced Chief Accountant to provide fiscal oversight. The Chief Accountant will play a vital role in analyzing and interpreting complex financial data while ensuring compliance with all internal and external accounting requirements.
Position Summary
The Chief Accountant – (G&A) is responsible for overseeing the Accounts Payable operations and related accounting functions within HeartShare’s General and Administrative (G&A) division. This position ensures timely, accurate, and compliant processing of payments, vendor management, and financial reporting in accordance with GAAP and organizational policies. The Chief Accountant serves as a key liaison between the Finance department and other departments, ensuring strong internal controls, effective workflow, and adherence to fiscal accountability standards.
Primary Responsibilities and Essential Functions of Position
- Oversee all aspects of the Accounts Payable function across multiple subsidiaries, including invoice processing, vendor payments, and expense allocations.
- Ensure compliance with organizational policies, internal controls, and GAAP standards in all payable-related transactions.
- Review and approve invoices, journal entries, and reconciliations for accuracy and completeness.
- Manage month-end, quarter-end, and year-end close processes related to A/P, including accruals, reconciliations, and financial reporting.
- Monitor and reconcile vendor accounts, resolving discrepancies, and maintaining positive vendor relationships.
- Support the Vice President of Finance – G&A with cash flow management, payment scheduling, intercompany transactions, and expense forecasting.
- Lead efforts to improve A/P efficiency through automation, workflow optimization, and process standardization.
- Coordinate with Procurement, Accounting, and Program Management teams to ensure proper expense coding and allocation.
- Assist with the preparation of various external reports related to banking and funder reporting.
- Prepare documentation and assist with internal and external audits, providing supporting schedules and analyses.
- Supervise, train, and mentor accounting staff responsible for A/P functions while promoting accuracy, accountability, and professional growth.
- Contribute to the implementation and maintenance of financial systems (e.g., NetSuite, Kissflow) and other technology initiatives.
- Support special projects and other finance-related duties as assigned by the Vice President of Finance – G&A.
Knowledge, Skills, and Abilities
- Strong understanding of GAAP and internal control principles.
- Excellent analytical and problem-solving skills.
- High attention to detail and accuracy.
- Strong leadership and communication skills with the ability to collaborate across departments.
- Proven ability to manage multiple priorities and meet deadlines.
- Advanced Excel and financial reporting skills.
