Fleet Safety and Complaince Coordinator

The Safety Coordinator supports the daily operations of the organization’s Safety Program and contributes to all agencywide safety initiatives. This role focuses on promoting safe driving practices, coordinating vehicle maintenance compliance, assisting with driver training, and maintaining accurate safety records. The Safety Coordinator works closely with operations staff, program directors, and drivers to ensure all fleet safety policies and procedures are followed, vehicles are maintained in accordance with Federal, State, and local regulations, and broader organizational safety goals are supported across all programs. 

Primary Responsibilities and Essential Functions of Position: 

• Assist in implementing and maintaining safety policies, procedures, and standard operating practices. 

• Coordinate and schedule driver and employee safety training and maintain related documentation and attendance records. 

• Support the monitoring of vehicle maintenance schedules and ensure timely inspections, repairs, parking permits and documentation. 

• Track and report on vehicle usage, incidents, and safety metrics as assigned. 

• Conduct periodic reviews of pre-trip and post-trip inspection checklists to ensure compliance. 

• Provide assistance in reviewing driver applications, MVRs, and other related records for compliance with safety standards. 

• Assist in accident reporting, follow-up investigations, and maintain related files. 

• Generate reports from telematics or GPS systems on driver behavior, such as speeding, hard braking, and other safety alerts. 

• Help coordinate corrective actions or retraining program managers as needed. 

• Maintain accurate OSHA 300, 300A, & 301 data related to fuel card usage, fleet logs, and safety records. 

• Perform administrative tasks such as taking detailed notes, ordering materials, maintaining, organizing, and creating safety documents, and supporting safety campaigns, initiatives, and presentations. 

• Participate in Safety Committee meetings and share relevant updates and best practices. 

• Support rollout and monitoring fleet management and safety systems. 

• Support facilitation and coordination of agency’s Safety Committee 

• Review safety related incident reports and work closely with the Director of Safety to identify resources, propose solutions, and monitor progress 

• Conduct safety assessments 

• Facilitate basic safety training 

• Perform other related duties within the scope of the role as assigned. 

• Minimum of 2–3 years of experience in fleet operations, safety coordination, or compliance preferred. 

• Valid driver’s license and satisfactory driving record required. 

• Previous experience working with Samba Safety and Motive platforms is a plus. preferred 

• Prior Osha experience preferred 

• Working knowledge of fleet safety practices, vehicle maintenance procedures, and DOT regulations a plus. 

• Strong organizational and recordkeeping skills with attention to detail. 

• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint). 

• Excellent communication skills and ability to work collaboratively across departments. 

Benefits  

At Heartshare we offer a comprehensive benefit package based on full-time/part-time status. You can expect:  

• Rewarding Work in a team environment. 

• Paid vacation, sick, personal days, and holidays. 

• 403(B) retirement plans with employer contribution. 

• Health, dental, vision and life insurance. 

• Employee Assistance Program (EAP). 

• Flexible spending account (Dependent Care, Medical, Parking, and Transit). 

• Employee Appreciation Programs and Events. 

• Tuition Assistance Program. 

• Professional Development opportunities. 

• Gympass Discount 

• Verizon Wireless Discount. 

• BJs Membership discount. 

• Discounts on Broadway tickets, movie tickets, theme parks, sporting events, gift certificates & more 

About Heartshare   

Who WE ARE: 

For over 150 years, Heartshare has been dedicated to championing and empowering New Yorkers society has too often overlooked and underestimated. 

#INDHP