Human Resources Coordinator

About the Organization:

It is an exciting time at the Capital Area Food Bank (CAFB) as we continue to undertake our mission. We know that creating long term solutions to food security requires more than meals. It requires education, training, and collaboration. We are seeking people with strong ideas and a passion to come together to address the complex interrelated issues of food security, poverty, and equity. We are expanding in multiple ways: providing food for today and addressing the root causes of hunger by partnering with organizations that provide critical services like job training programs, health care and education. Food has the power to transform lives and move everyone forward. Find out how on our website at capitalareafoodbank.org. Let us discuss how food is at the center of everyone's healthy life! 

Description:

The Human Resources Coordinator supports the day-to-day operations of the Human Resources department. This role provides administrative assistance across multiple HR functions including HRIS data entry, onboarding coordination, benefits administration support, and employee inquiries. The HR Coordinator helps ensure HR processes run smoothly and efficiently, and provides high-quality customer service to staff and leadership. 

Essential Functions:

Human Resources Administration - 50% 

• Respond to employee inquiries regarding HR processes, policies, and documentation, escalating complex issues as needed. 

• Assist with maintaining employee records in both physical and digital formats, ensuring accuracy and confidentiality. 

• Perform routine data entry into the HRIS system (e.g., address changes, status updates, training completions). 

• Assist in preparing reports and summaries using HR data. 

• Coordinate HR mailings and notices (e.g., annual compliance notifications). 

• Process employment verifications and reference checks 

• Assists with annual open enrollment preparations, staff meetings, and monthly benefits administration. 

Recruiting, Onboarding, Offboarding - 20% 

• Post approved job openings to the Applicant Tracking System and external job boards. 

• Coordinate interview scheduling and candidate communications. 

• Assist with pre-employment background checks and document collection. 

• Coordinate onboarding and offboarding logistics with hiring manager and administrative teams. This includes tasks such as setting up employee profiles in HRIS system, leading new hire orientation, facilitating exit interviews, updating the payroll spreadsheet for finance, and coordinating with IT for new hire setup/employee offboarding. 

Benefits - 10% 

• Respond to routine employee questions about benefits and leave policies. 

• Assist with open enrollment preparations and benefits documentation. 

• Help maintain benefits records and assist with audits and file reconciliations. 

• Coordinate basic Leave of Absence paperwork and tracking under the guidance of HR leadership. 

Compliance - 10% 

• Track employee training participation and certifications. 

• Assist with maintaining documentation for compliance and audit purposes. 

• Help ensure HR policies and procedures are up-to-date and distributed. 

General Support - 10% 

• Provide administrative support to HR leadership, including calendar coordination, meeting prep, and note-taking. 

• Support special projects and events such as staff meetings, wellness initiatives, and employee engagement activities. 

• Other duties as assigned. 

Requirements:

• At least 1 year of experience in an administrative, HR, or office support role (internships or part-time work accepted). 

• Associate's degree in human resources, Business Administration, or related field; equivalent experience may be considered. 

• Strong attention to detail and ability to maintain confidentiality. 

• Excellent organizational and time management skills. 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook). 

• Strong interpersonal and communication skills. 

• Strong time management skills with a proven ability to meet deadlines. 

• Ability to act with integrity, professionalism, and confidentiality. 

Preferred Qualifications:

• Experience using an HRIS or Applicant Tracking System, preferably Paycom. 

• Familiarity with basic HR concepts such as onboarding, employee records, and benefits.  

Physical Demands/Working Conditions:

• Sitting for 80% of the workday. Occasionally lifts office supplies up to 20 lbs. Some situations may require support at our Lorton, VA location.  

Reporting:

• This role reports to the Senior Director, Human Resources 

Application Process:

• Interested applicants must submit a cover letter and resume. Applications will be reviewed on a rolling basis.  

Please Note: We do not accept walk-in applications or in-person status updates for any positions. All applicants must apply online. To check the status of your application, please log in to your personal Paycom application account. We kindly ask that applicants do not call to inquire about application status. Our HR team will contact you directly if you are selected for the next step in the hiring process. 

Compensation:

• $57,000 - $60,000/annually 

• This position is classified as non-exempt and is eligible for overtime pay in accordance with applicable federal, state, and local laws. 

Schedule:

• Regular work hours are Monday - Friday from 9AM - 5PM; with extended hours as assigned for special events or projects. 

NOTE: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.  

We Offer: At Capital Area Food Bank, we understand that great people make a great organization. We value our people and offer employees a broad range of benefits including competitive compensation and benefits, free onsite parking, complimentary shuttle to metro, professional development, growth, and volunteer opportunities, fun work in a diverse environment. 

EEO Statement:
Capital Area Food Bank welcomes and supports a diverse and inclusive work environment. We are committed to equal employment opportunities (EEO) for all applicants seeking employment and for all our employees. CAFB makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, reproductive health decision making or any other characteristic protected by law. Additionally, harassment or discrimination based on these characteristics will not be tolerated at CAFB. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities.