Executive Assistant / Office Manager

We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team and provide some office manager support. This role is ideal for a detail-oriented professional with strong administrative skills who thrives in a dynamic environment. The Executive Assistant will provide calendar management, travel coordination, administrative support, and communication management.

The ideal candidate will have previous experience supporting senior-level executives and a proven ability to handle confidential information with discretion. 

This is an in-office role, at least 4 days per week.

• Manage and coordinate complex calendars, ensuring accurate scheduling and resolving conflicts.
• Arrange domestic and international travel, including itineraries, accommodations, and transportation.
• Prepare and organize meeting materials, agendas, and presentations.
• Handle sensitive information with a high level of professionalism and confidentiality.
• Draft, proofread, and manage executive correspondence.
• Facilitate communication between the executive team and internal or external stakeholders.
• Track and follow up on action items to ensure timely completion.
• Assist in planning and organizing events, conferences, and executive meetings.
• Conduct light research and prepare reports as needed.
• Provide additional administrative support to other team members as required.

• 3+ years of experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational and time management skills with attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Excel, for reporting, data analysis, and tracking collection efforts.
• Experience managing calendars and scheduling using tools such as Outlook.
• Self-starter who is comfortable working independently, managing multiple priorities, and escalating accounts appropriately.
• Professional attitude with a customer-centric approach, while remaining firm and focused on achieving collection goals.
• High level of professionalism, confidentiality, and discretion.
• Experience planning board functions, monthly parties and annual events.