SUMMARY:
In accordance with RNP's Mission Statement, Philosophy of Client Care and Code of Ethics as stated in the Personnel Policies and under the supervision of the Program director, the administrative assistant will collaborate with the management team to assist with organizing, managing and supporting operational task through clerical work. Assist with tasks such as communication and scheduling, documentation of medical records managing insurance authorization, and general office support to ensure smooth and efficient work environment in accordance with RNP mission, policy standards.
Hours:
Monday-Friday 9:00am- 5:00pm
SPECIFIC DUTIES AND RESPONSIBILITIES: All duties are subject to accommodation in accordance with the Americans with Disabilities Act (ADA).
- Maintaining organizing and processing supply orders
- Maintaining and organizing files both physical and digital
- Assist with entering data and reporting requirements in accordance with DHMAS and other governing bodies ( DDaP, insurance authorizations )
- Maintaining spread sheets to track data
- Communication and customer service – Answering / directing calls, welcoming visitors
- Scheduling and coordination – Staff scheduling, scheduling events/ meetings (recording of meeting minutes )
- Other duties deemed necessary per need of the program
QUALIFICATIONS:
- Strong organizational skills
- Excellent Communication
- Proficient in Microsoft office (word, excel, power point, outlook)
- Time management skills
- Ability to multitask and prioritize based on needs of the program
- Adaptable and flexible
- Precise and thorough attention to detail
- Ability to project a professional image
EDUCATION AND/OR EXPERIENCE:
- High school diploma or General education degree (GED)
- Experience in a fast-paced environment
- Experience with working in an office environment
PHYSICAL REQUIREMENT AND WORK ENVIRONMENT:
The physical requirements and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires the manual dexterity sufficient to operate phones, computers, and other office equipment. The position requires the physical ability to kneel, bend and perform light lifting. This person must have the ability to write and speak clearly using the English language to convey information and be able to hear at normal speaking levels both in person and over the telephone. Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus. Generally, the working conditions are good with little or no exposure to extremes in health, safety hazards and/or hazardous materials. This person must have the ability to travel as required to work with staff.
JOB DESCRIPTION ACKNOWLEDGEMENT FORM
All job requirements in the job description provided indicate the minimum level of knowledge, skills and/or abilities deemed necessary to perform the job competently. Job descriptions are an overview of the duties, responsibilities, and requirement of the position. Therefore, job descriptions may be updated at any time based on the agency’s needs. Employees may be required to perform other job-related assignments as requested.
I acknowledge that I have received, read, and understand the job requirements, responsibilities and expectations set forth in the job description provided for my position. I understand the core functions of my job listed on this job description and understand that those functions listed will be used as a guide to evaluate my work performance. I attest that I am able to perform the essential job functions outlined with or without any reasonable accommodation(s).
I understand that job descriptions may be updated at any time based on the agency’s needs. In the event the functions of my job change, and my job description is revised, I will be given a new job description and will be required to sign another receipt form.
