Events Manager

Latin School of Chicago provides its students with a rigorous and innovative educational program in a community that embraces diversity of people, cultures and ideas. Latin inspires its students to pursue their passions and lead lives of purpose and excellence. This is an exciting opportunity for an accomplished health services professional who enjoys supporting an outstanding academic community.

Latin School of Chicago seeks a detail-oriented Events Manager to drive the planning and execution of engaging events in support of the goals and objectives of the School. This is a highly collaborative role that will work closely with a diverse set of constituents across multiple internal teams, community volunteers, and external vendors.

This is a full-time, in-person, 12 month role that requires working some evenings and weekends during the school year.

ESSENTIAL RESPONSIBILITIES:

Event Management:

• Plan and manage annual events for purposes of community building, stewardship, and/or fundraising, including:
• Develop and document event goals, financial and nonfinancial, and track progress toward attainment.
• Coordinate vendor, catering, and logistic needs with departmental supervisors (or their designees).
• Track and manage event expenses while adhering to established budgets.
• Utilize School databases and other platforms to manage event RSVPs, guest lists, and other factors associated with participation such as seating charts and special accommodations.
• Develop a run-of-show for events and ensure participating team members and volunteers are prepared for their roles as appropriate.
• Prepare the Head of School and other key administrative staff for events by creating attendee bios and other relevant materials.
• Drive communication efforts associated with all events including invitations, social media posts, RSVP reminders/confirmations, special instructions for guests, presentation materials/talking points, and peer-to-peer outreach.
• Review event performance and course correct strategies for future events as needed.
• Other duties as assigned

Volunteer Management:

• Coordinate and support volunteer efforts associated with event planning and logistics; serve as staff liaison for all event-related committees, prepare materials for committee meetings, as appropriate, and assist with fulfillment of assigned tasks.
• Develop comprehensive, post-event strategy sessions in order to reflect on the successfulness of events, refine future events, deepen attendee engagement; and develop post-event communications.
• Other duties as assigned.

Education and Experience:

• Bachelor’s degree or equivalent educational attainment;
• 3 or more years of experience in event management, nonprofit fundraising, or related field;
• Experience with volunteer management;
• Experience in a school or educational setting, preferred; and
• Familiarity with the Chicago landscape of private event venues and vendors.

Required Skills/Abilities:

• Organized self-starter, with impeccable attention to detail, and the ability to manage multiple, competing priorities;
• Ability to work in a high-paced environment and effectively pivot from one task to the next on a frequent basis;
• Ability to manage projects with several variables, set realistic deadlines, manage a timeline, and ensure accountability;
• Strong verbal and written communication skills;
• Collaborative work style with a focus on providing exceptional service across multiple constituencies;
• Excellent interpersonal and relationship management skills; and
• Computer proficiency including familiarity working with project management tools and Google Office Suites.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer;
• Ability to work some evenings and weekends; and
• Ability to lift and carry items weighing up to 30lbs.

FOR ADDITIONAL CONSIDERATION:

Latin School of Chicago is committed to bringing together a diverse faculty, staff, and student body. We encourage candidates who represent the broad, diverse community to which we aspire. Latin School of Chicago is an Equal Opportunity Employer committed to an inclusive school experience for all.

The salary range for this position is $70,000 to $75,000, not including an outstanding insurance and benefits package.