Payroll and Benefits Administrator

Company Overview

Position Summary

Reporting to the Senior Director of Finance & Risk Management, the Payroll and Benefits Administrator manages all payroll-related functions of GSGLA including oversight of biweekly payroll, payroll maintenance, and quarterly and year-end reporting for government and staff purposes. Additionally, this position will oversee the administration of all GSGLA Employee Benefits, including Health, Dental, Life, and 403(b) offerings. The Payroll and Benefits Administrator is the liaison between Finance and People & Culture, and between Finance/P&C and the GSGLA staff. This position interacts with staff on every level at GSGLA, so it is important to have strong written and oral communication skills. Payroll is a high-pressure situation; we are looking for a teammate that will handle pressure well, manage deadlines, has a working knowledge of payroll and benefit regulations, and has learning agility. Ideally the candidate will have experience with Paycom payroll software.

Essential Duties & Responsibilities

• Act as primary point of contact for all payroll- and benefit-related questions from GSGLA staff and management
• Manage all aspects of biweekly payroll including but not limited to:
  • Timesheet collection, review, data entry and submission of payroll
  • Coordinate implementation and reconciliation of payroll deductions including 403(b) payments, benefits, etc.
  • Create payroll general ledger entities
  • Monthly vacation accrual
  • Monthly payroll accrual
  • Employee stipends
  • Employee reimbursements
• Manage all aspects of biweekly seasonal camp payroll
  • Actively participate in planning meetings leading up to camp season with Camp Directors and management
  • Partnering with Human Resources, ensure proper forms and documentation are available to Camp Directors and staff.
  • Train camp staff on necessary registration of benefits, timecard entry and changes, and any other items required for onboarding.
  • Ensure timely and accurate payment of wages to international staff, working with Camp Directors on payment methods/options
• Stay current on all California employment laws, particularly wage and hour, etc.
• Manage all aspects of GSGLA’s employee benefits including but not limited to:
  • Partnering with HR & Insurance Broker
  • Maintenance and administration of all offered benefits
  • Bi-weekly reconciliations of 403(b) employee contributions, loans, and loan paybacks
  • Annual open enrollment activities
  • Management of deductions and earnings in partnership with Human Resources
  • Employee reimbursements
• Input employee data into the Paycom payroll system that has been approved and submitted by Human Resources
• Reconcile all payroll- and benefit-related Balance Sheet accounts
• Prepare all reports pertaining to payroll and benefits (e.g., government censuses, etc.)
• Manage all payroll- and benefit-related audit tasks for the annual financial, 403(b) and worker's compensation audits
• Create reports and analyze information for vacation, sick, overtime, worker’s comp, and any other element as requested. etc.
• Identify areas for improvement and efficiency within the payroll and benefit functions
• Maintain payroll and benefit files and documentation
• Manage and perform Quarterly payroll responsibilities including:
  • 941 for the IRS
  • DE9 for State of California
• Manage and perform annual payroll responsibilities including:
  • W-2 review and distribution for employees
  • W-3 review and submission for IRS
  • 1095 review and submission to IRS and distribution to employees
  • Salary and wage range analyses, market adjustment recommendations, and other annual review analyses as assigned.
• Manage and process monthly employee expense reports including:
  • Review of receipts
  • Ensuring compliance with GSGLA policies and procedures
  • Entering reimbursements into bi-weekly payroll run as needed
  • Communicating with employees on reimbursement status
• Other duties and special projects as assigned

Required Knowledge, Skills and Abilities

• Detail oriented with high level of accuracy.
• Advanced Microsoft Excel skills.
• Paycom Payroll Service experience highly desired
• Concur (SAP) Software experience highly desired
• Strong positive customer service skills
• Ability to multi-task in a fast-paced environment
• Strong written and oral communication skills
• Ability to spend time sitting, utilizing the computer, and standing and walking throughout the facilities.
• Ability to travel via personal vehicle or public transportation to various facilities throughout the region.
• Ability to lift up to 15 pounds periodically.
• Flexibility to attend evening and/or weekend meetings and/or events on occasion
• Able to perform this job safely, without endangering the health or safety of themself or others

Recommended Education, Training and Experience

• Bachelor’s degree in accounting, business, or finance
• 5+ years payroll and benefits administration for 150+ employees
• 2+ years working with general ledger and journal entries.

GSGLA Employee Requirements

• Subscribe to the principles of the Girl Scout Movement.
• Possess a positive attitude with strong work ethic, integrity and honesty.
• Comply with state-mandated reporter training
• Attend GSGLA signature events and/or other activities as assigned

GSGLA and its employees support an inclusive environment and values the individual traits, skills and talents of all staff, volunteers, girls, prospects, and donors. Employees of GSGLA receive a competitive slate of benefits and paid time off, including the closure of its offices the second and fourth Monday of every month. Full time staff are eligible to opt into plans that cover Medical, Dental, Vision, Life and even Pet Insurance, as well as a 403(b) plan.

Vaccination Policy

Girl Scouts of Greater Los Angeles requires its employees to be vaccinated against COVID-19, subject to certain exemptions as required by law. New hires working at Girl Scouts of Greater Los Angeles must be fully vaccinated upon hire. Please contact the Human Resources Department for a copy of the vaccination policy.

The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind work assignments.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.