Executive Operations Manager

JOB SUMMARY:

The Executive Operations Manager is an administrative support partner to the Officer Team, responsible for assisting with organizational priorities, streamlining operations, and ensuring effective execution of key initiatives. This role serves as a force multiplier for the Officer Team—facilitating communication and fostering alignment of strategic planning.

JOB FUNCTIONS AND RESPONSIBILITIES:

• Strategic Administrative Support for the Officer Team: Helping prioritize and manage strategic initiatives, cross-functional efforts, travel, calendars, and meeting coordination.
• Executive Team Alignment: Ensure coordination and alignment across departments; support effective communication, meeting cadence, and project tracking.
• Project & Program Management: Support high-priority projects, including accountability, timelines, and deliverables across the organization.
• Internal Communications: Draft communications, presentations, and briefings for officer use; foster transparency and engagement across all levels of the organization.
• Operational Efficiency: Identify process improvements, remove roadblocks, and support implementation of systems that drive productivity and performance.
• Meeting & Event Planning: Manage executive leadership meetings, offsites, and company-wide events—ensuring strategic agendas and outcomes.
• Reports: Prepare reports, score cards and other performance monitoring tools. Synthesize data, make analytical observations, and prepare summaries.
• Special Initiatives: Lead or support ad hoc initiatives that span departments or require high-level oversight, research, or coordination.
• Demonstrate and embodies our values: Be Limitless, Be Resilient, Be People Centered, Be a Team, and Be Trustworthy

EDUCATION/EXPERIENCE:

• Bachelor’s degree required, MBA or similar advanced degree preferred.
• 7–10 years of relevant experience with executive support or organizational leadership. 5+ years of executive-level administrative support experience; nonprofit experience a plus.
• Experience with Entrepreneurial Operating System or other structured management system.
• Experience managing multiple executives and complex schedules.

SKILLS/ABILITIES:

• Exceptional written and verbal communication skills.
• Strong project management and organizational skills.
• Ability to manage competing priorities with discretion and professionalism.
• Proven ability to work cross-functionally and influence without direct authority.
• Highly adaptable, resourceful, and emotionally intelligent.
• Proficiency in Microsoft Office Suite

This job description does not imply these are the only duties to be performed. The incumbent in this position will perform such other tasks as may be required for the effective operations of the Division/Department upon request by his/her supervisor.

Please note: Under the AbilityOne Program, Vibrant Works gives hiring preference to individuals who are legally blind. Any decision to disclose a disability by an applicant related to the hiring preference is completely voluntary. Requesting such information is also a part of our affirmative action efforts. Information that is disclosed will remain confidential. Also, your decision not to disclose disability status will not have a negative impact in the hiring process.

Vibrant Works is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, gender identity, race, creed, color, national origin, honorably discharged veteran or military status, the presence of any sensory, mental or physical disability, the use of a dog guide or service animal by a person with a disability, or any other characteristic protected by federal, state, or local law.