Assistant Director of Facilities

SUMMARY

Under the direction and supervision of the Director of Facilities & Maintenance, the Assistant Director of Facilities performs routine and general maintenance, repairs, and operations of all building systems and services throughout campus, including but not limited to: 

ESSENTIAL FUNCTIONS

• Assisting with Daily Operations: This includes overseeing maintenance and repair activities, managing work orders, and coordinating services such as cleaning, landscaping, and pest control. Carpentry, plumbing, HVAC, finishes, electrical
• Implementing Policies and Procedures: Assisting in developing and enforcing policies and procedures related to facility operations, safety, and compliance.
• Budget & Invoice Management: Process and manage department budgets and invoices, verify and reconcile financial data, and collaborate with vendors and internal departments to resolve discrepancies.
• Safety and Compliance: Ensuring that facility operations comply with safety regulations and building codes.
• Customer Service: Interacting with building occupants, stakeholders, and vendors to address their needs and ensure smooth operations. 
• Cross Department Coordination: Work closely with various departments to assess and fulfill facility-related needs.
• Space & Furniture Management: Support school departments with spatial needs, including procurement, allocation, and installation of office and classroom furniture.
• Safety & Emergency Preparedness: Assist in maintaining fire, evacuation, crisis response, and contingency plans. Participate in emergency drills as required.
• Compliance Documentation: Assist in maintaining accurate records for regulatory compliance.
• Project Management Assistance: Helping to coordinate and oversee facilities projects. Perform additional facilities tasks and projects assigned to support the school's operational goals, and perform other duties as assigned. 

QUALIFICATIONS, COMPETENCIES, and SKILLS

• Experience: Relevant experience in facilities maintenance, operations, or a related field, often including supervisory experience
• Technical Skills: Knowledge of building systems, maintenance techniques, and relevant regulations
• Leadership Skills: Ability to effectively supervise and motivate staff
• Communication Skills: Strong verbal and written communication skills to interact with various individuals and groups, including vendors
• Interpersonal skills to work effectively with a diverse group of people, including students, parents, faculty, staff, and visitors
• Organizational Skills: Ability to manage multiple tasks and projects efficiently
• Problem-solving Skills: Ability to identify issues and implement solutions
• Computer Proficiency: Familiarity with relevant software like Microsoft Office Suite and Computerized Maintenance Management Systems (CMMS)
• Interest in working in a child-centered environment
• Ability to work independently and as a team member
• Availability to be on campus on short notice for emergencies and other unforeseen facility needs
• Time Flexibility – Availability to work on weekends and nights when needed

LANGUAGE SKILLS

• Must be proficient in English to carry out work as assigned.

SUPERVISORY RESPONSIBILITIES

• None

EMPLOYEE BENEFITS

• Competitive salaries  
• Professional development 
• Comprehensive benefits package featuring generous paid time off policies -including sick time, paid vacation, personal days, and U.S. holidays, Gann employees get up to an additional 15 days off for Jewish Holidays, depending on the Jewish Calendar of the year 
• Short Fridays  
• Comprehensive Health Insurance 
• Retirement Plan Match (403B) starting immediately! 
• Hungry? Gann has a full-service kosher dairy dining hall complete with a fresh salad bar and multiple hot meal options 
• Free parking! 
• Fitness facilities for our faculty and staff 
• Life Insurance 
• Short - and Long-term disability 
• Paid MAPFML

WORKING CONDITIONS/PHYSICAL DEMANDS

Physical demands include bending, lifting, and moving furniture on a regular basis. The ability to be on your feet for an extended period. Physical ability to lift heavy objects to 50 pounds or more, climb ladders, and work both in confined spaces and outside.

EQUAL EMPLOYMENT OPPORTUNITY

Gann Academy is an equal opportunity employer. It is the policy of the school to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants, without regard to race, creed, color, religion, national origin, sex (including sexual orientation, gender identity or expression), and pregnancy, age, physical or mental disability, genetic information, or veteran status.

ACCOMMODATION

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

E-VERIFY

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot prove that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed Form I-9.