MEDICAL STAFF COORDINATOR (Full Time)

Summary

This position is responsible for the appointment/credentialing process for physician/practitioner appointment, reappointment to the medical staff, and to provide clerical support to the medical staff. 

Essential Functions

1. Maintain current credential file of medical staff members.
2. Physician/Provider Recruitment
3. Credential and obtain privileges for all of the providers
4. Process applications and re-applications of medical staff.
5. Prepare and maintain physicians’ personnel files.
6. Assists with working with universities who have arrangements with facility to provide application and privileges for medical students.  Credential students and present to Medical Staff meetings prior to student arrival.
7. Maintain the National Practitioner Data Bank.
8. Assist the Chief of Staff in preparing the Agenda for Medical Staff Meetings.
9. Act as liaison between Providers and Staff for any issues such as compliance.
10. Coordinate and prepare for any meetings requested by the Medical Staff, including but not limited to: Medical Executive, Medical Staff Peer Review, Annual Medical Staff meeting, QA/PI, Infection Prevention, Safety, Compliance, and Policy and Procedure Committee.
11. Attend all Medical Staff Meetings and take minutes.
12. Check the CDPH website monthly for AFL’s and process any AFL’s.
13. Verify OIG, license, DEA, and privilege due dates monthly and as needed.
14. All other duties as assigned.

Knowledge, Skills, and Abilities

1. Possess the ability to make independent decisions when circumstances warrant such action.
2. Possess the ability to work independently with little or no direction.
3. Current knowledge of hospital administrative practices and procedures.
4. Computer and clerical experience required.

Physical Requirements, Safety, and Environmental Conditions  

• Follows safe work practices, takes an active interest in preventing injury or illness and promoting a safe and healthful environment for self and others, and complies with Hospital and governmental safety regulations.
• Must function independently, have personal integrity, have flexibility and the ability to work effectively with other personnel, clients, and support agencies
• Sits, stands, bends, lifts, walks, and moves intermittently during working hours and ability to lift up to 20 lbs.

Compliance

• Assumes personal responsibility to comply with all Federal, State and local laws governing business conduct, conducts business in an ethical and trustworthy manner, and displays the qualities and characteristics of a professional at all times when dealing with patients, visitors, physicians, volunteers, and fellow employees.
• Exemplifies the Seneca Core Values in all aspects of work responsibilities and demonstrates these values to fellow employees and supervisors.

Quality of Work

• Assumes responsibility for professional customer service when working with the public, physicians, and other departments. 
• Strives for excellence in following policies and procedures.
• Utilizes positive communication skills when interacting with people who work for, are serviced by, or associated with the hospital, to ensure that persons receive the highest degree of attention and courtesy.
• Maintains confidentiality of information received in the department and throughout the hospital by complying with strict confidentiality regulations per HIPAA requirements.
• Promotes professional growth of self and co-workers by participating in on-the-job training, continuing education and assisting with training of new employees.

• Possess at least two (2) years college and a minimum of two (2) years of medical staff experience.
• Professional medical staff training preferred.
• Bachelor’s degree in a similar field preferred.