Spectrum Marketing Companies

Privacy Policy for Hiring and Onboarding Employees

Effective Date: April 15, 2025

1. Introduction

At Spectrum Monthly LLC, dba Spectrum Marketing Companies, including Mail Data, Inc. and Spectrum Signs & Graphics, LLC ("Company", "we", "our", or "us"), we are committed to protecting the privacy and security of personal information of all job applicants and newly hired employees. This Privacy Policy describes how we collect, use, disclose, and protect your personal information during our hiring and onboarding processes.

2. Information We Collect

During hiring and onboarding, we may collect the following types of information:

a. Identification and Contact Information

- Full name, address, phone number, and email address

- Date of birth and Social Security number

- Government-issued identification (e.g., driver’s license, passport)

b. Employment and Education History

- Resume/CV, employment records, references

- Educational background, certifications, and qualifications

c. Background Check and Verification Data

- Criminal history (if applicable and permitted by law)

- Credit history (if required for the position and permitted by law)

- Professional licenses and credentials

d. Onboarding Documentation

- Tax forms (e.g., W-4, I-9)

- Bank account information for payroll purposes

- Emergency contact information

3. How We Use Your Information

We use your information for the following purposes:

- To assess your qualifications and suitability for employment

- To conduct background checks and reference checks

- To comply with legal and regulatory requirements

- To process payroll and employee benefits

- To communicate with you during the hiring and onboarding process

4. Sharing of Information

We may share your information with:

- Background screening service providers

- Government agencies for compliance (e.g., E-Verify, IRS)

- Payroll and benefits providers

- Legal or regulatory authorities, when required by law

We do not sell or rent your personal information to third parties.

5. Data Security

We implement administrative, technical, and physical safeguards to protect your personal information against loss, misuse, unauthorized access, disclosure, alteration, or destruction.

6. Data Retention

We retain your personal information only as long as necessary for the purposes stated in this policy and as required by applicable law.

7. Your Rights and Choices

You may request access to or correction of your personal information by contacting us at the email or phone number below. In some cases, you may also have the right to request deletion of your information.

8. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website and communicated to you where appropriate.

9. Contact Us

If you have any questions or concerns about this policy or our data practices, please contact:

Spectrum Marketing Companies

Jay Printzlau, Director HR Development

603-627-0042 ext. 254

jprintzlau@spectrummarketing.com

95 Eddy Rd., Manchester, NH 03102