AR Assistant Manager

About Prisma:
At Prisma, we believe in teamwork, innovation, and dedication. As the leading printer in the Southwest, we’re looking for motivated individuals who are ready to roll up their sleeves, take on new challenges, and thrive in a fast-paced environment.

We value our people and their hard work. In addition to a supportive and engaging work culture, we offer a comprehensive benefits package including health, dental, vision, life insurance, and 401(k) options.

Key Responsibilities

Invoicing:

• Oversee invoice uploads and ensure accurate delivery to customers.
• Manage pre-invoicing activities and verify billing data.
• Process both online and print invoices in a timely manner.

Payment Processing:

• Perform daily credit card processing and reconciliation (Cash Application).
• Apply cash payments from lockbox deposits.
• Investigate and resolve any payment discrepancies or variances.

Administrative Functions:

• Set up new client accounts, including multi-location configurations.
• Research and resolve account-related inquiries or issues.
• Process and maintain credit applications and related documentation.

Accounts Receivable:

• Conduct collections through phone and email communication.
• Perform detailed account audits, including invoices, taxes, and payments.
• Reconcile accounts to ensure accuracy of payments and invoices.
• Create and issue credit memos as needed.

Qualifications

• Minimum 5 years of experience in billing, accounts receivable, collections, reconciliation, and cash application.
• Accounting degree preferred, but not required.
• Must be able to work overtime during critical month-end periods.

Skills & Competencies

• Proven ability to lead, motivate, and work collaboratively within a team.
• Strong problem-solving skills with a focus on process improvement.
• Ability to manage multiple priorities in a fast-paced, high-volume environment.
• Excellent customer service and communication skills.
• Demonstrated leadership abilities — capable of supervising others while remaining hands-on

Why You’ll Love Working Here:
At Prisma, you’ll be part of a talented and supportive team that values collaboration and growth. We take pride in our work and in providing a safe, clean, and enjoyable workplace.

Equal Employment Opportunity:
Prisma is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disability status, or genetic information.