Grants Billing Specialist

Summary Of Position: The Grant Billing Specialist is responsible for completing various grant billings on a monthly basis. This position will manage the invoice functions related to grants and other agency contracts.

Essential duties and responsibilities

The essential duties and responsibilities include the following, and other duties may be assigned:

• Produce and provide monthly financial reports, YTD expenditure reports, and quarterly and closeout reports for each grant for Program Directors and Senior & BHS Division Directors.
• Obtain proper documentation for billing and audit purposes.
• Develop, revise and submit budgets and budget narratives for the Behavioral Health Division for submission to outside agencies.
• Analyze and monitor grant expenses making sure they are in accordance to budgets.
• Assist Contract Managers on a daily basis with any requests, reports, and concerns.
• Book all accounts receivable, including federal, local and state revenue into MIP on a monthly basis.
• Attend and participate in meetings with Contract Managers relating to budgets, expenses and or any fiscal concerns.
• Maintain a comprehensive knowledge and understanding of federal, state and local contracts.
• Maintain a comprehensive knowledge and understanding of Other Grants – Alliance for Ageing, Federation Billing, FEMA and Other related billing.
• Daily communication with Program Directors, Division Directors, Contract Managers, and CEO to make sure we work in agreement to budgets.
• Provide all fiscal documentation when monitoring is conducted for Federal, State and local grants.
• Complete schedules, update grants’ inventory report, complete confirmation letters and revenue and expense reports for our internal auditors and assist them by providing required reports, documentation, and any questions they may have.

• Maintain and establish a professional and close relationship with all Contract Managers and outside staff.
• Resolve any issues relating to billing, budgets, etc.
• Attend budget, budget amendment and billing trainings when needed.
• Provide support and assist CEO, CAO and CFO with matters pertaining to grants and fiscal duties.
• Maintain multiple record keeping including all grants agreements and backup documentation.
• Assist CFO and Financial Analyst with revenue forecasting.

• Monitor payroll changes such as salary allocations and inform Division Directors and Payroll Specialist if discrepancies occur.
• Provide monthly accrual for Grant Revenue
• Reconcile grant payments and make sure payment is received up to date.
• Review the daily cash in bank provided by the fiscal analyst to review all ACH direct deposit to advise Cash Specialist for proper cash application.
• Review monthly Aging AR for cash collection to improve cash flow liquidity.
• Assist the appropriate staff in coordinating the resolution of problems.

• Bachelor’s degree in Accounting, preferred. A combination of education and experience will be accepted on a year-to-year basis.
• Minimum of 2 years of Grants Billing/Accounts Receivable experience, required
• Must have knowledge of grants and agreements laws, regulations, principles, policies, rules and procedures to develop, award, execute, and administer agreements
• Must have mathematical knowledge and analytical skills to effectively create detailed grant budges and work within percentages and basic statistics.
• Ability to analyze and resolve problems and draw accurate conclusions.
• Ability to provide technical assistance to grantees.
• Well-organized and deadline-focused with attention to details.
• Possesses a dependable and strong work ethic to manage confidential information and data with discretion and successfully meet scheduled deliverables and timelines.
• Ability to communicate effectively both orally and in writing with contract managers and agency staff.
• Ability to work independently, self-motivated with initiative
• Ability to work well with a team

PERKS: We are proud to offer a competitive benefits package to all full-time employees, including medical and dental plans. A generous vacation and holiday pay benefit and a 401(k) match is available. Staff receives monthly in-service training and CEU opportunities. This is a one of a kind opportunity for leadership in talent management to contribute to a team of mindful, caring and passionate people at work every day in service to our community!

JCS is a 501(c)(3) not-for-profit organization and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, disability, gender identity, gender expression, national origin, or veteran status.

ABOUT: Jewish Community Services of South Florida (JCS) is the foremost non-profit, human services agency whose mission is to improve the quality of life and self-sufficiency of the Jewish and broader communities throughout South Florida in accordance with Jewish values. Founded in 1920, JCS delivers exemplary social services through compassionate and comprehensive programs that help people stay healthy and productive.