Purchasing Coordinator

Purchasing Coordinator
FLSA Classification:    Non-Exempt    Date:  05/13/2021
Division: Procurement    Reports to: Procurement Manager

 JOB DESCRIPTION    

Position Summary:
Responsible for the transactional purchasing for all raw materials related to wood manufacturing in accordance with vendor agreements, the manufacturing schedule, project specifications, and company policy. Also, responsible for ensuring control and accuracy of physical and recorded inventory.

Work Hours:

This position may be offered as full-time or part-time, depending on the candidate’s experience and availability. Details can be discussed during the interview process

Additional eligibility requirements:
•    Excellent attention to detail.
•    Excellent time management skills with a proven ability to meet deadlines.
•    Ability to prioritize tasks.
 
Essential functions:

•    Coordinate with Procurement Manager concerning vendor agreements and blanket orders.
•    Assist with purchasing decisions by evaluating stock and reviewing vendor agreements.
•    Work with Production Manager to schedule vendor deliveries in accordance with the manufacturing schedule and inform Material Handlers accordingly.
o    When does it need to be here?
o    Do we know when it will arrive?
o    Have we informed the Production Manager?
•    Ensure all Work Orders are closed accurately and timely (within 5 days after the Work Order ships).
•    Works with team leaders in Shipping, Maintenance, Installation and Production to manage and procure stock items and supplies.
•    Create and ensure all fields on purchase order form are accurate and confirmed (i.e., cost, delivery date, shipping method, shipping address, GL Code, payment terms, etc.) in Innergy.
•    Collaborates with Material Handlers and Accounting department to keep accurate inventory of all material by establishing standardized procedures for physical inventory and controls that ensure physical inventory agrees to recorded inventory.
•    Responsible for periodic cycle counts, obsolete inventory, etc. and executing annual physical count.
•    Serve as back-up to the Material Handlers.
 

Working Conditions:
•    While performing the duties of the job, the team member is exposed to the outdoor elements, such as extremely hot conditions, rain, cold weather, and wind.
•    While performing the duties of this job, the team member is frequently exposed to fumes or airborne particles, moving mechanical parts and vibration.

Affirmative Action/EEO statement:
•    Adams Group is an Equal Opportunity Employer as well as a Drug Free Workplace.

Other duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member for this job. Duties, responsibilities, and activities may change at any time with or without notice.
 

Required education and experience:
•    At least 2 years of experience in the manufacturing industry required (specific to the architectural wood working industry preferred).
•    Understanding of standard purchasing concepts and controls.
•    Proficient computer skills and working knowledge of Adobe Acrobat and Microsoft Word, Teams, Excel, and Outlook.
•    High School Diploma or GED required.
•    Excellent relationship building skills.
•    High-level attention to detail.
•    Must be proactive and have above average follow-up skills.

Physical Requirements and Working Conditions:
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations that do not cause an undue hardship on the company may be made to enable individuals with disabilities to perform the essential functions, as long as that would not hinder or prevent performance of duties or be of a safety concern.

Essential Physical Requirements:
•    Stand, walk, use hands and fingers to handle, grasp, or feel objects or controls.
•    The ability to frequently reach, bend, stoop and use pushing/pulling movements.
•    Reaching above/beyond the waist.
•    Ability to lift over 50 pounds.
•    Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Essential Mental Requirements:
•    Ability to work under stress, with interruptions and deadlines.
•    Ability to direct, prioritize, and organize work of self.
•    Ability to process verbal information and input this information into computer system.
•    Ability to follow complex instructions.

Essential Mental Requirements (Cont.):
•    Ability to master basic skills.
•    Ability to think logically in following procedures and instructions.

Essential Technical/Motor Skills:
•    Ability to enter and retrieve data from computer.
•    Ability to operate modern office business machinery.

Essential Sensory Requirements:
•    Ability to converse in calm and friendly manner.
•    Ability to communicate on the phone.