Fleet Manager

The Fleet Manager owns the performance, reliability, and strategic expansion of the company’s fleet, ensuring every vehicle that supports our company is maintained to the highest standards of safety, readily available, and operates in a cost-effective manner. This individual will be the go-to contact for all fleet-related needs, available to field and operations staff around the clock, with the mindset of getting things done rather than waiting for direction.

The role requires a proactive, service-oriented leader who thrives in a fast-paced environment, balances time between office and field, and can independently negotiate, resolve, and manage vendors to keep our business moving without unneeded interruption.  The ideal candidate combines operational excellence, technical fleet expertise, and a proactive, service-minded approach to supporting field personnel “where they are.”

KEY RESPONSIBILITIES & DUTIES:

Fleet Maintenance and Operations

• Lead all aspects of preventive maintenance, repair coordination, inspections, and warranty administration.
• Ensure vehicles are always safe, compliant, and configured for operational needs.
• Keep accurate digital records for all fleet activities (maintenance, repairs, assignments, and inspections).

Driver Support and Accountability

• Act as primary contact for all assigned company drivers, providing real-time support and guidance on vehicle issues, safety protocols, and reporting.
• Partner closely with Operations and Safety teams to maintain accountability for vehicle condition, inspections, and reporting requirements.
• Communicate frequently and clearly with field leaders to resolve issues promptly.

Strategic Expansion Planning

• Develop acquisition and replacement plans, including buy vs. lease analysis, lifecycle cost assessments, and resale/disposal strategy.
• Recommend standardization of vehicle classes and upfits to ensure efficiency and ease of maintenance.

Fleet Upfit Assessment and Improvement

• Oversee upfitted equipment (toolboxes, lighting, racks) and ensure configurations meet operational and safety requirements.
• Periodically assess vehicle configurations and collaborate with internal department leaders to identify equipment enhancements that improve productivity and safety.
• Coordinate with vendors for installation and testing of new upfits, ensuring consistency and compliance across fleet units.

Fleet Management Systems Administration / Technology & Reporting

• Serve as administrator for fleet technology platforms (e.g., Motive telematics, GPS, and dash cameras).
• Maintain data integrity, oversee driver onboarding and training, and monitor analytics to drive operational improvements.
• Produce regular performance reports on cost, utilization, downtime, and operational trends.
• Generate monthly and quarterly fleet performance reports covering utilization, cost-per-mile, maintenance, and downtime metrics.
• Use data to inform capital expenditure forecasts and operational budgeting for the Senior VP of Operations and VP of Accounting.

Compliance and Safety

• Ensure all vehicles and drivers comply with applicable federal, state, and company standards for safety and environmental impact.
• Partner with HR and Risk teams to perform regular Motor Vehicle Record (MVR) reviews, ensuring drivers maintain eligibility for company driving responsibilities.
• Partner with the company’s Safety Manager to lead fleet safety programs, track incident metrics, and identify opportunities for risk mitigation.
• Track and analyze incident metrics to identify root causes and preventive actions.

Vendor and Cost Management

• Negotiate vehicle purchases, leases, and service contracts with dealerships and upfit partners to control costs.
• Establish preferred relationships with multiple manufacturers and service centers to maintain leverage and ensure timely repairs.
• Review and approve all fleet-related invoices for accuracy and value.

• Experience: 5+ years in fleet management, preferably in service industries such as utilities, energy, or construction, with proven success in scaling operations (e.g., managing fleets of 50+ vehicles) and supporting distributed drivers "where they are" across a large geographic area.
• Education Bachelor’s degree in Business Administration, Logistics, or related field (or equivalent experience) is preferred.
• Regulatory Knowledge: Familiarity with DOT/FMCSA standards, insurance requirements, and Texas vehicle regulations.
• Technical Expertise: Proficiency with modern fleet telematics and management systems (e.g., Motive, Samsara, Geotab).
• Communication: Excellent interpersonal and written communication skills; capable of building strong relationships with drivers, vendors, and leadership.
• Analytical mindset with experience in data-driven decision-making for cost optimization, including developing business cases for new vehicle acquisitions or changes.
•  Valid driver's license and clean driving record are required.

WORKING CONDITIONS:

• Hybrid role; minimum of 2–3 days per week in-office (Irving).
• This position requires a mix of office, field, and on-site responsibilities, often at active project locations.
• Work may be performed outdoors and in varying weather conditions (heat, cold, rain, etc.), including around active construction.
• Schedule flexibility is required, including availability for after-hours, weekend, or emergency calls to support fleet operations and driver needs. Flexibility to travel up to 30% of the time.
• Ability to lift up to 50 pounds as needed for inspections, maintenance, or inventory checks.
• Must be able to bend, stoop, kneel, and climb in and out of vehicles or equipment safely and repeatedly throughout the workday.
• Prolonged periods of sitting at a computer and operating a vehicle.
• Frequent standing, walking, and outdoor work at project and inspection sites.

ADDITIONAL INFORMATION:

This position is a critical support function for our field operations and requires a high level of personal accountability, responsiveness, and urgency. The Fleet Manager is expected to lead with initiative, anticipate needs, and maintain constant communication with drivers and leadership.

DISCLAIMERS:

This job description is intended to convey information essential to understanding the scope of the position and general nature of the work performed. It is not exhaustive and should not be construed as an all-inclusive list of job duties, responsibilities, or requirements. Management reserves the right to modify, add, or remove duties as necessary to meet business needs.

The company is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding nondiscrimination. Qualified applicants are considered for employment without regard to race, color, religion, sex, national origin, age, disability, or any other status protected by applicable law.

This job description is not a contract of employment, implied or otherwise. Employment with the company is at-will, meaning the employee or the company may terminate the employment relationship at any time, with or without cause, and with or without notice.