Registrar (City of Pembroke Pines Charter School)

COMPANY OVERVIEW:

Facility Contract Services (FCS) is a Florida-based contract services company that employs and manages personnel for municipal clients. Our staffing services include administrative support, clerical, accounting, payroll, billing, accounts payable/receivable, purchasing, human resources, supervisory roles, utility services, water and wastewater plant operations, property and general services management, building and landscape maintenance, parks and recreation, and senior and community services. FCS specializes in municipal privatization through a task-based approach aimed at improving productivity and efficiency.

JOB SUMMARY:

Efficiently perform data processing duties and to accumulate, retain, and process data concerning student information, classes, course work, etc., and to initiate or generate required reports to provide school administration with vital information services.

RESPONSIBILITIES AND DUTIES:

• Provide for the coordination, organization, and facilitation related to student registration and admission, student selection process, student records, and database maintenance for the Pembroke Pines Charter School campuses.
• Operate standard office equipment, such as any generation of typewriter, calculator, CRT terminal, microcomputer, word processor, duplicator, etc., as well as equipment developed or advanced from future technology as required by the job.
• Maintain accurate statistical and demographic data such as attendance, FTE, ESE, ESOL, Free and Reduced lunch, etc. on all students in Focus on a daily basis.
• Request reports from the FSUS Information Management Systems as needed.

• Review all reports and make any revisions and/or corrections in the Focus database in order to ensure compliance for the FTE surveys in October and February.
• Communicate with ESE/ESOL Coordinator on any revisions of ESE/ESOL student records.
• Assist with annual enrollment period for schools.
• Input applications received during the enrollment period for the lottery as needed.
• Assist network administrator in preparing for the lottery by reviewing the applications and determining the total number of available spaces as needed.
• Assist with annual registration period for all students selected in the lottery at the middle level.
• Receive, manage, and maintain all cumulative records for all new and existing students.
• Interact effectively with the general public, staff members, students, teachers, parents and administrators using tact and good judgment.
• Provide clerical support to all office staff at the school campuses.
• Participate, successfully, in the training programs offered to increase the individual’s skill and proficiency related to the assignment.
• Review current developments, literature and technical sources of information related to job responsibility.
• Ensure adherence to good safety procedures; perform other duties as assigned by the principal; follow federal and state laws, as well as established policies.
• During the summer, the Data Processing Clerk/Registrar shall perform all the major functions stated above.
• Process and maintain accurate articulation, retentions, and pre-registration of all students in Focus for the end of year August Rollover.
• Create new class schedules for new and existing students in the Focus database.
• Input new master schedules.
• Request cumulative records for all new students; receive and process all cumulative records, record all new student information in the Focus database.

• accurate articulation, retentions, and pre-registration of all students in Focus for the end of year August Rollover.
• Create new class schedules for new and existing students in the Focus database.
• Input new master schedules.
• Request cumulative records for all new students; receive and process all cumulative records, record all new student information in the Focus database.

REQUIRED EXPERIENCE AND QUALIFICATIONS:

• Education - Standard high school diploma or satisfactory completion of any General Educational development (GED) Testing Program which has provided a working knowledge of data processing equipment.
• Satisfactory completion of coursework in computer science in the high school curriculum or in post high school instruction.
• Experience – One (1) year of related work experience which has provided a working knowledge of data processing equipment. School-based office experience preferred. Work experience should have demonstrated the ability to perform repetitive or routine duties following standard practices.
• Special Qualifications – A working knowledge of general office practices and procedures; must possess the ability to understand and operate various data processing equipment, such as CRT, printers, processors, modems, microcomputers and Scantrons; ability to read small, printed words and numbers accurately.
• The hiring administrator may specify preferred, appropriate additional qualifications as may be related to the job.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Frequent sitting while performing clerical and computer-based tasks, with occasional standing to assist with media shelving, equipment, or student interaction.
• Occasional lifting and moving of books, media equipment, or supplies—generally not exceeding 25 pounds.
• Regular use of hands and fingers for typing, filing, and operating office and media equipment.
• Requires close visual attention for reading materials, using a computer, and organizing media resources.
• Periodic walking within the media center to retrieve, shelve, or assist with materials; may involve some bending or reaching.

BENEFITS:

One of the many advantages of working with the Vesta Property Services family of companies are the great benefits that we offer to you and your eligible dependents. We offer benefits that foster the health and well-being of you and your family such as medical, dental and vision coverage along with programs to enhance your financial security such as disability, life insurance and a 401 (k) retirement plan just to name a few. Benefits are offered to full-time employees (30+ hours per week).

AAP/EEO Statement:

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, sexual orientation, protected veteran status or any other characteristic protected by law. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

DRUG FREE WORKPLACE:

In compliance with the Drug-Free Workplace Act of 1988, Facility Contract Services has a longstanding commitment to provide a safe, quality-oriented, and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Facility Contract Services employees and to the security of the company's equipment and facilities. For these reasons, Facility Contract Services is committed to the elimination of drug and alcohol use and abuse in the workplace.

OTHER DUTIES MAY BE ASSIGNED

The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.