Budget Specialist (City of Pembroke Pines Police Department )

Facility Contract Services is a Florida-based contract services company responsible for employing and managing personnel for municipal clients. Facility Contract Services is currently seeking dynamic and goal-driven employees for the City of Pembroke Pines Police Department. Employees who are motivated to take on today’s greatest challenges and rewards in the field of local public service and who are passionate about making a difference in local government.

JOB SUMMARY / CHARACTERISTICS

The Finance/Budget Specialist will work with various supervisors and managers in regard to preparing the annual department budget, maintaining accurate projections regarding the year to date revenue and expense and providing essential statistical data. Other functions include, but not limited to; examining budget requests for accuracy and conformance with procedures and regulations; and comparing budget requests with prior year estimates and current operating reports, prepare special financial reports, etc.

Primary Responsibilities

• Processes accounts payable invoices for payment after verifying compliance with established procedures and policies. This includes researching and reconciling invoices listed on monthly statements from vendors.
• Reviews all department expenditures to ensure compliance with established procedures and policies. This includes verifying availability of budget funds and approval status of suggested vendor.
• Requisitions purchase orders and process change orders when necessary.
• Completes budget preparation; monitors expenditures; checks operating reports for accuracy and conformance to established policies and standards.
• Forecasts funding needs for operating programs with varying annual requirements for goods, services, equipment, and personnel.
• Compiles financial documents in support of reimbursements from government grants and other agencies.
• Assists with and coordinates end of fiscal year procedures by processing invoices for payment and closing out open purchase orders, prior to the fiscal year end.
• Responds to telephone or in-person inquiries; works with city officials and department heads; answers various inquiries personally; provides information on departmental services and functions.
• Performs any administrative tasks relating to budget and finance.

Requirements

• A minimum of an Associate’s Degree from an accredited college or university with major coursework in accounting supplemented by at least two (2) years of professional accounting and budgeting experience in public or private enterprises.
• A four year degree is preferred.
• Excellent Excel skills.
• Ability to communicate effectively, orally, and in writing.
• Ability to maintain complex records and prepare reports.
• Knowledge of the principles and practices of finance and budgeting.
• Ability to critically analyze information and problem solve.