25.15 Senior Administrative Assistant

SierTeK proudly serves our clients by providing expertise in the Program Management, Information Technology, and Administrative Support domains. Founded in 2007 as a minority and service-disabled veteran-owned company, we serve as prime- and subcontractor for a multitude of Federal Department of Defense contracts. By focusing on continual improvement, our services remain at the forefront of our industry, and we pride ourselves on delivering our services with the highest degree of integrity.

SierTeK Ltd. is seeking a Senior Administrative Assistant to support an opportunity at Wright Patterson AFB.

Position Overview Section

The Warfighter Interactions and Readiness Division (RHW) located within RH is seeking a highly skilled and motivated Senior Administrative Assistant to support Research, Development, Testing and Evaluation (RDT&E) efforts across the Division. 

Essential Job Functions

• Assist with the efforts of less senior staff and/or be responsible for the efforts of all staff assigned to a specific job.
• Capable of independently performing the most complicated and technical tasks relevant to this section of the PWS.  
• Experience and capability to support the assigned tasks and lead support personnel in these tasks.
• Assist in planning, organizing, and performing the full spectrum of actions required for the RHW to conduct day to day business, including but not limited to: planning calendars and scheduling meetings; assisting program management activities such as working with functional managers, outside agencies, contractor personnel, and the program office customers concerning preparation of technical material, management presentations and other material in support of meetings, minutes, agendas, and compilation of briefings; gathering a variety of program information; assisting in pre-acquisition and acquisition strategy planning and implementation; assisting in the development of executive documentation; assisting in the development of milestone planning, tracking, scheduling, briefing preparation, staff coordination and decision documentation preparation; implementing documentation
• Support staff leadership, supporting teams and other office personnel by maintaining Outlook calendars and schedules of leadership personnel within the organization to maintain accuracy and facilitate office operations.
• Generate and implement procedures for typing, filing, copying, paper shredding, destruction of sensitive data, and control of documentation, correspondence and action items.  The employee shall review documents for accuracy of data, procedure compliance, and error-free documentation.
• Assist in the use of computer applications (Microsoft Office software suite) to produce databases, spreadsheets, graphics, and other specialized products and facilitate the use of standardized automated forms such as organizational charts; Pyramid Alert/Recall and Shelter-In-Place rosters; travel orders; performance reports, e.g., Officer Performance Reports and Enlisted Performance Reports, civilian and military awards, materials procurement, maintenance, and disposition, as well as other periodic or ad hoc reports.
• Perform FOG receptionist duties including answering telephone calls, conveying messages for Division leadership, making travel arrangements for Division leadership, scheduling meetings, making arrangements for Distinguished Visitor visits, and other related tasks.
• Monitor and order office supplies for all division staff.
• Track and make arrangements for cubicle moves, manage the processes for in/out processing of personnel, manage and update personnel related rosters and organization charts, maintain the newcomer orientation briefing, and other administrative tasks as required.
• Serve as the Electronic Information Management SharePoint focal point and manage the content in the RHW SharePoint site.  
• Serve as the Electronic Records Custodian and assist in maintaining official file plans with the use of the Air Force Records Information Management System (AFRIMS) or other appropriate information management systems.
• Verify the accuracy of data inputs for the division’s Automated Time Attendance and Production System, in/out-processing, DTS, Functional Area Records Management, and other areas as required.
• Perform workflow management functions as needed to ensure timely RHW response to external and internal suspenses and taskings. Necessary workflow management functions shall include receiving suspense/tasking notices and details from several sources; analyzing suspenses and taskers for execution assignment; assigning the proper action organizations, action officers and suspense dates; tracking, consolidating and coordinating responses into a single Division-level response; acquiring FOG approval as needed; formally responding to the tasking organization and closing out the suspense or tasking; and archiving completed actions to enable retrieval from archival storage and electronic records management systems.  
• Monitor the division’s organizational e-mail account (i.e., Division Action Group mailbox) and distribute information and/or execute taskings as required providing responsive support to Division leadership. 

Minimum Position Requirements

• Minimum of a high school diploma and at least 10 years of experience, or at least 5 years of experience in a similar government offices.  
• Experience working on high-visibility or mission critical aspects of a given program and have the ability to perform all functional duties independently.  
• Proficient with Microsoft Office applications (Outlook, Word, Excel, and PowerPoint) and Microsoft Internet Explorer.  
• Experience with using Outlook calendars proficiently.
• Possess the capability to learn to use other commercial or specialized computer applications.
• Experience with Defense Travel System (DTS) and be able to coordinate travel (Pre and Post) for Front Office Group Members.  
• Possess extensive organizational skills and the ability to work independently.
• Demonstrated experience assisting in planning, organizing, and performing the full spectrum of actions required to conduct day to day business as a Senior Administrative Assistant.

Desired Qualifications

• Experience with the Electronic Information Management processes and SharePoint functionality.
• Experience with Electronic Records Custodian roles and Air Force Records Information Management System (AFRIMS) or other appropriate information management systems.
• Experience with Automated Time Attendance and Production System, in/out-processing, and Functional Area Records Management 

SierTeK is an equal opportunity employer. Employment is decided based on qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training.

If you need assistance or accommodation due to a disability, you may contact us at 1+833.743.7835.