Accounts Receivable Specialist

The Accounts Receivable Specialist will take the lead in ensuring that the company receives payment for goods and services offered to customers.

Duties/Responsibilities:

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Post and verify all customer invoices in accounting program that have been prepared by the location admins.
• Verify that all customer invoices done by location admins have been approved and submitted in a timely manner to customer based on the customer requirements.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Creates reports regarding the status of customer accounts on a weekly basis, for review with Accounting Supervisor.
• Create other weekly/monthly reports as requested.
• Researches customer discrepancies and past-due amounts.
• Reconcile accounts receivable monthly.
• Assists Controller in reconciling revenue accounts weekly and monthly.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Relays changes of information in regards to customers to appropriate location admins and managers.
• Takes the lead on new customer credit requests and ensures they are completed timely.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs and online invoicing platforms (ex. Open Invoice, Pac, etc.)
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier/scanner.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent organizational skills and attention to detail.

Education and Experience:

• High school diploma or equivalent required; Associates or Bachelor’s degree in Accounting preferred.
• At least five years of related experience preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer