Job Summary:
The Purchasing Assistant is a highly organized, detail-oriented individual that provides administrative and operational support to the Purchasing Department. This role is essential in helping maintain accurate merchandise records, streamline purchasing processes, and ensure merchandise is available and properly represented to support company goals and customer satisfaction.
Duties/Responsibilities:
- Assist the Purchasing Department with administrative support and day-to-day purchasing operations.
- Prepare and enter purchase orders, including price change updates and product data entry.
- Create, update, and maintain merchandise analysis reports using excel and internal purchasing systems.
- Assist in developing and implementing plan-o-grams in coordination with the Purchasing Department and Store Personnel.
- Monitor and help resolve inventory and purchasing discrepancies.
- Assist with maintaining official purchasing records and documents.
- Travel occasionally, as required, for meetings, store openings and resets or vendor- related activities.
- Perform other duties as assigned
Required Skills/Abilities:
- Able to use related computer applications.
- Well organized and detail oriented
- Able to coordinate and communicate well with other departments and store personnel
- Solid math skills
Essential Functions:
- Assist Purchasing Department as necessary.
- Compile meeting notes/action items; follow-up on action items.
- Follow-up on items as assigned by Director of Purchasing.
- Assists in plan-o-grams as needed, coordinating with the Purchasing Department to ensure the plan is effectively implemented.
- Some travel required • Attends meetings as required
- Assists in tracking purchasing and inventory problems or discrepancies.
- Assists in entering data of items not currently in database; updates as needed
Reasonable Accommodations Statement:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
FLSA status: Non-Exempt
The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this position description and/or assign tasks for the employee to perform, as the Company may deem appropriate.
