Accounts Payable Clerk

Assist with Accounts Payable
Assist with the regular processing and reconciling of accounts payable transactions such as checks, corporate card card transactions, and other relevant records; accurately classifying transactions in the accounting/credit card software; monitor program budgets; review and verify the accuracy of W-9s and invoices;  maintain billing records in electronic files; assist with recording vendor information; and provide timely information to vendors, supervisors, and directors on billing matters.  (Performs approximately 80% of day) 

Assist Vendors
Assist with the questions and concerns that vendors have, such as W-9s, 1099s, reimbursement process, and other related activities; email or mail out essential documents as needed; provide timely responses to vendors and other stakeholders; keep a record of communication to be able to improve vendor relationship services. (Performs approximately 10% of day)

Perform Other Duties as Assigned
As directed by the director of finance, assist with any other finance and accounting related duties as required; file and record attendance at staff meetings as requested; and perform other duties as assigned.  (Performs Approximately 10% of day)

A minimum of high school diploma or GED is required; 1 to 2 years direct related work experience preferred in accounts payable, bookkeeping, and/or general accounting; skilled with Intuit QuickBooks financial software (Beginner to Intermediate); possess basic clerical skills and understanding of clerical procedures and systems, such as word processing, maintaining files and records ; knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; be able to communicate clearly in English; ability to maintain a high level of accuracy in preparing, recording and entering information; skilled in logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems; demonstrated excellent interpersonal, verbal, listening and written skills; team building skills; analytical and problem solving skills; knowledgeable of customer and personal service, such as determining the customer’s needs, meeting quality standards of service, and evaluation of customer satisfaction; be able to establish and maintain interpersonal relationships; be able to communicate effectively with clients, supervisors, and peers; knowledgeable of bookkeeping and accounting terminology; excellent interpersonal, verbal, active listening and written communication skills; analytical and problem solving skills; stress and time management skills; computer skills including the use of Google Business products, Microsoft Word and Excel proficiency; effective organizational skills; be able to work in a fast paced environment; multi-task various assignments given; and be able to meet set job related goals, objectives and timelines; may be requested to submit to a background, criminal records check; and may be requested to take a drug and alcohol exam after a conditional offer of employment is signed.

The California Teaching Fellows Foundation is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, or veteran status.

This employer participates in E-Verify and will use E-Verify to confirm employment eligibility for all newly hired employees.

If you require accommodation due to not being able to perform one or more of the essential job functions for the position, please review our CTFF ADA and Essential Functions Document before applying and contact us at Apply@ctff.us to discuss accommodation options. We are committed to ensuring that all qualified individuals have an equal opportunity to participate in the application process and to perform essential job functions with reasonable accommodation.