Administrative Assistant to Campus & Experience Pastor

Administrative Assistant to Campus & Experience Pastor

Employee Classification: Part Time Regular

FLSA: Non-exempt

Pay Basis: Hourly

Hours per week: 28

Who we are

The Crossing, A Christian Church exists for people to discover Jesus and the Journey. This journey often begins when someone steps foot into one of our dynamic weekend worship environments that are filled with Bible-based, thought provoking messages, exciting music, thematic videos and other creative elements. Our ministry teams are focused on reaching the surrounding community and helping people take their next step with Jesus.

Where you fit in

The Administrative Assistant to the Campus & Experience Pastor plays a vital role in helping people discover and follow Jesus by ensuring smooth operations, strategic alignment, and clear communication across campuses and ministry teams. By managing schedules, coordinating initiatives, and providing strong administrative support, this role advances the vision God has given our church. The assistant helps create a culture of authentic community and supports the ministry teams in clearly communicating the mission, vision, and values of The Crossing—all to help more people take their next step with Jesus.

What you’ll be doing

Administrative & Calendar Management

• Manage calendar across campuses, departments, and leadership meetings
• Coordinate all meetings, 1:1s, and cross-campus meetings to support alignment and rhythm
• Prepare agendas, capture action items, and appropriately remind teams 
• Anticipate scheduling needs and proactively adjust for changing priorities
• Submit and manage all needed portal requests
• Perform general office duties such as copying, filing, mailing, etc
• Answer / return phone calls and emails as requested
• Run errands as needed

Campuses & Central Services 

• Assist campuses on needed elements and support on Sundays (ex. Events, administrative coverage)
• Support central service teams by ensuring e-space clarity, supply ordering, and helping keep campuses in the loop

• Assist in communication flow between campuses, central teams, and senior leadership
• Assist in all-church events & gatherings as needed. (Tree Lighting, Money Rehab)

Project & Systems Coordination

• Help track strategic goals, feedback loops, and systems development efforts across teams (programming, production, communication, etc.)
• Maintain documents, process maps, and planning tools related to church wide initiatives
• Support coordination on long-range planning, campus launches, and churchwide creativity cycles

Team & Culture Support

• Assist in preparation and delivery of leadership development content for staff teams
• Coordinate logistics for team events, retreats, and development rhythms
• Help maintain a culture of clarity, excellence, and follow-through by anticipating needs and offering solutions

General: 

• Respond promptly to email and text messages during working hours
• Respond knowledgeably to general ministry questions, both internally and externally, via phone, email, and social media
• Other related duties as needed

What you’ll bring to the team

• Minimum Education: High School Diploma
• Minimum Experience: One year in a related position in a small business, non-profit or equivalent church setting 
• Demonstrates strong leadership ability and a positive, Godly influence to kids and the next generation
• Demonstrates strong technology experience (Gmail, Google Docs, Asana, Rock, etc.)
• Preferred Education: A bachelor's degree in a related field from an accredited college or university
• Preferred Experience: Three years of work on the kids team in an equivalent church setting or non-profit organization
• Must pass a pre-employment background check
• Proof of legal authorization to work in the United States

What’s expected of you

• The heart of a servant
• Exhibit spiritual maturity
• Pursue Christ-likeness daily
• Commitment to The Crossing as your home church and regular, intentional involvement in relational community at The Crossing
• Align with The Crossing’s Statement of Faith and Statement of Marriage and Sexuality t:t.ly/Tb6YE. 
• Continued religious training, including but not limited to:
  • Rooted 
  • Regular church attendance
  • Join A Team training
  • Monthly All Staff worship and spiritual development breakfast
• Participate in staff Prayer Days
• Possess strong verbal and written communication skills
• Attend needed cross-functional meetings and department meetings 
• Attend any required conferences or seminars

What Success Looks Like

• The Campus & Experience Pastor leads with clarity and focus, free from administrative distraction
• Key systems, meetings, and initiatives operate with excellence and consistency
• Staff and campus teams experience seamless communication and timely follow-up
• Leadership development and church wide goals are supported by strong behind-the-scenes execution

Staff Values

• We put our church values first
• We are committed to deepening our spiritual life
• We seize each opportunity to collaborate and diminish siloing
• We honor the responsibility we've been given
• We pursue excellence, not perfection
• We lead by the example of our lives

We champion the staff values daily and expect all staff members to join us in living these out.