Project & Grants Manager

The Jacksonville Aviation Authority (JAA) welcomes applications for the role of Project & Grants Manager through midnight on Monday, October 20, 2025.

Job Summary

This is advanced professional-level accounting work specializing in the maintenance of project and grant accounting and financial records. The position requires a strong understanding and application of accounting principles and financial management practices, developed through education, training, and substantial professional experience. The role involves frequent interaction with internal departments, external partners, auditors, and granting agencies, requiring courtesy, tact, and effectiveness in providing information, resolving questions, and ensuring compliance with funding requirements. Work is guided by established policies, grant agreements, and accounting standards, while also requiring sound judgment to develop solutions and improve processes for managing project and grant funds. Duties are performed in an office environment using word processing, Excel spreadsheets, databases, and various accounting software. The position works under limited administrative direction within established plans, objectives, and functional policies, but is afforded discretion in determining how and when results are achieved. Work is reviewed for feasibility, compliance, compatibility with other projects, and effectiveness in meeting requirements and expected outcomes.

Essential Functions

• Develop, implement, and maintain accounting policies and procedures to ensure consistent and accurate management of project and grant funds.
• Monitor project budgets, expenditures, and cost allocations to ensure adherence to grant requirements.
• Track grant-related revenues and expenditures to support timely reporting and drawdowns.
• Prepare and submit reimbursement requests to federal agencies in compliance with grant terms, federal regulations, and organizational policies.
• Coordinate audits and financial reviews, including preparation of required documentation and responses to auditor or grantor inquiries.
• Ensure accurate and timely month-end and year-end close processes for project and grant accounts.
• Generate comprehensive financial reports to the CFO and the Planning & Engineering Department on the status of projects, including those completed, substantially complete, or in progress.
• Identify and implement process improvements to strengthen internal controls, enhance compliance, and increase efficiency in project and grant accounting. Reconciles and balances financial statements and accounting records and ledgers.
• Performs variance analyses and prepares account reconciliations.
• Makes recommendations based on analysis and status of reserves, assets, and expenditures.
• Review supporting documentation (e.g., invoices, payroll allocations, contracts) for compliance with grant requirements.
• Coordinates more complex accounting projects and initiatives with other members of the accounting and finance team or other departments.
• Performs other duties as required.

Knowledge, Skills & Abilities

• Knowledge of accounting and auditing principles, practices, procedures, methods, and theory.
• Knowledge of laws, rules and policies governing projects and grants, leave and expense reimbursement.
• Proficiency in accounting systems.
• Skill in maintaining accounting and fiscal records.
• Skill in operating standard office equipment and personal computer using word processing, spreadsheet, database, and various accounting software.
• Excellent analytical and problem-solving skills.
• Highly detail-oriented and organized.
• Effective verbal and written communication skills.
• Ability to monitor and review the work of subordinates.
• Ability to apply accounting and auditing knowledge to work assignments.
• Ability to evaluate accounting and auditing procedures.
• Ability to prepare comprehensive reports.
• Ability to develop computer-based spreadsheets, graphs, summaries, and reports using Microsoft Office (Excel and Word)
• Ability to maintain confidentiality of JAA documents and records.
• Proven ability to work independently and collaboratively with cross-functional teams.

Required Education & Experience

• Bachelor’s degree in Accounting, Finance, Business Administration or a related field and
• Four (4) years of progressive experience in accounting, grant administration, or project accounting.
• An equivalent combination of education, training and experience.

Preferred Education & Experience

• Oracle and/or Propworks experience
• Experience in government-funded environment
• Knowledge of federal grant compliance requirements
• CPA eligible or planning to pursue CPA certification

Licenses & Certifications

• Must be able to obtain and maintain a Security Identification Display Area (SIDA) badge
• Florida Class E Driver’s License may be required and must be maintained

Physical Demands

The physical demands consist of moving from one work location to another, sitting or standing at a workstation for extended periods of time and may involve lifting objects weighing up to 15 pounds.
Must be able to perform the physical requirements of the position with or without reasonable accommodation.