General Statement of Duties
This exempt position will be responsible for developing and establishing a purchasing program for the District. This position will prepare, review, negotiate, and administer contracts and purchase orders. Establish standard cost on assigned production parts/materials for approval by management. Assists in the selection of particular vendors/suppliers with whom to place orders and acts as primary contact with vendors/suppliers. Resolves problems with assigned production parts/materials, equipment or supplier orders.
Supervision Received
Works under the direct supervision of the Chief Financial Officer.
Primary Duties and Responsibilities
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Assists with the preparation and posting of the District’s Requests for Proposal (RFP) and/or Request for Bid (RFB) to various sites to ensure vendor outreach and visibility.
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Develops and executes procurement strategies aligned with the District’s strategic goals and objectives, focusing on reliability, sustainability and cost efficiency.
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Identifies and evaluates reliable suppliers, fostering strong partnerships based on mutual trust and performance. Continuously monitors supplier performance and implements improvement initiatives when needed.
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Oversees the end-to-end procurement process, including requisition, sourcing, selection, purchasing and contract management. Streamline procedures to enhance efficiency and accuracy.
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Reviews cost proposals and pricing information.
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Prepares and administers contracts and purchase orders with specific vendors.
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Compares bids from vendors and determines, or assists with determination, to whom contracts will be awarded.
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Analyzes contract data and presents findings to management.
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Negotiates contracts with wholesalers and suppliers.
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Evaluates vendor proposals to ensure that all requirements are met.
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Confirms that terms and delivery dates are accurate.
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Reviews and reconciles vendors’ invoices for accuracy and pricing in accordance with the terms and conditions contained in the contracts and purchase orders.
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Generates regular reports on procurement activities, supplier performance, cost savings and other relevant metrics. Uses data-driven insights to make informed decisions and drive continuous improvement.
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Collaborates with the CFO and accounting department to establish procurement budgets, monitor expenditures, and optimize procurement-related expenses to achieve cost savings without compromising quality.
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Performs other related duties as assigned.
Knowledge, Skills & Abilities
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Extensive knowledge of contract principles and procedures.
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Strong understanding of procurement best practices, contract negotiation, and supplier management.
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Excellent organizational skills and attention to detail.
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Excellent administrative skills.
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Excellent written and communication skills.
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Outstanding negotiation and problem-solving skills.
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Proficient in Microsoft Office Suite or related software.
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Ability to work across various levels internally and externally and can adapt to different audience types.
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Ability to establish and maintain effective working relationships with employees, the public and other private or public sector organizations.
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Must be a strategic thinker and challenge assumptions that demonstrate insufficient support.
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Must be results oriented and bottom line driven. Understands the results generated by the procurement role will provide a return on investment for the District.
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Ability to work independently with broad direction and limited supervision.
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Ability to research, analyze and resolve problems.
Qualifications/Experience
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Bachelor’s degree in business administration, supply chain management or related field required.
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7-10 years of proven experience in procurement management, preferably within a utility.
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Must have a Motor Vehicle Record within the Acceptable or no less than Borderline rating according to the Vehicle Policy.
Working Conditions/Physical Activities
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Monday through Friday, 40-hour workweek.
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Standard office environment with constant interruptions and deadlines; mostly sedentary work with computer use for prolonged periods.
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Vision to read and interpret reports and other written documents; speech communication and hearing to maintain communication with employees and citizens.
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Light physical effort required by handling objects up to 10 to 15 pounds occasionally and/or up to 5 pounds frequently.
