Executive Coordinator and Personal Aide

Are you highly organized, disciplined, and ready to be the trusted right hand to a dynamic executive leading multiple fast-paced business? We are seeking an Executive Coordinator & Personal Aide who can seamlessly manage schedules, communications, and logistics—while also providing personal support that keeps the executive’s day running smoothly. This role functions as part of a small, high-trust leadership team where contributions have a visible impact. If you thrive under pressure, value discretion, and bring a mission-first mindset, this is the role for you. 

Key Responsibilities

Executive Support

• Manage complex calendars and inboxes on an hour-by-hour basis.
• Prioritize and respond to time-sensitive communications.
• Prepare for meetings by organizing agendas, briefing materials, and follow-ups.
• Handle domestic and international travel planning—flights, accommodations, itineraries, and ground transportation.

Operations & Strategy

• Support the Founder/Owner and other staff with delegated tasks and special projects.
• Partner with the Business Manager to route and oversee business administration needs.
• Track action items and ensure deadlines are met across multiple priorities.
• Maintain organized records, reports, and confidential information.

Lifestyle & Personal Support

• Assist with personal errands and tasks.
• Drive and accompany the executive to meetings, site visits, and events.
• Ensure company vehicles are maintained in a state of readiness.

Qualifications

Background: Military service strongly preferred (security clearance a plus); honorable discharge required if applicable. Candidates from other disciplined, high-discretion environments may also be considered.

Organizational Skills: Meticulous attention to detail with the ability to juggle multiple priorities without dropping the ball.

Professionalism: Trusted to handle sensitive and confidential information with the highest integrity.

Tech Savvy: Proficient in Microsoft Office Suite; quick to learn and adapt to new systems.

Requirements: Must pass a comprehensive background check (criminal, credit, and driving history) and maintain a clean driving record.