At DAP Health, we are committed to transforming lives and advancing health equity for all. As a leading nonprofit health care provider, we deliver compassionate, high-quality care to the diverse communities of the Coachella Valley and San Diego County. Our comprehensive services range from primary care to mental health, wellness programs, and beyond, with a focus on those who are most vulnerable. Joining our team means becoming part of a passionate, innovative organization dedicated to making a meaningful impact in the lives of those we serve. If you're looking for a dynamic and purpose-driven environment, we invite you to explore the opportunity to contribute to our mission.
Job Summary
The Patient Services Representative Floater plays a key role in providing exceptional customer service to patients and ensuring they have a positive experience during their visit. In addition, this position also requires traveling between sites and other locations as needed. The Patient
Services Representative Floater will fill in and support other clinics on an as needed basis to cover time off, training, or as directed.
Supervisory Responsibilities: None
Essential Duties/Responsibilities
- Greet and assist everyone who walks in the door with eye contact and a smile, ensuring everyone feels welcome and cared for
- Register new patients and patients who have fallen out of care either in person or over the phone
- Gather all documents required for new patient registration, ensuring accurate patient demographics and guarantor information at every patient visit
- Identify patients who require program assistance and schedule patients with Care Coordinator Specialist for assessment and program enrollment
- Answer incoming calls within 3-4 rings and make patient calls in a courteous and professional manner
- Return voicemails by the end of the next business day
- Schedule patient follow-up appointments, confirm upcoming appointments, and reschedule as indicated
- Ensure that appropriate insurance is selected for services rendered for the date of the scheduled visit
- Check patients in and out for scheduled or walk-in appointments
- Ensure patients are empaneled according to provider of record and keep up to date with the provider's panel management
- Assist and encourage patients with signing up for MyChart
- Answer MyChart patient messages related to registration and/or appointment scheduling
- Assist patients using tablets or other devices to obtain demographic information required to establish electronic record as needed
- Run, review, and demonstrate understanding of insurance eligibility
- Scan all information pertaining to registration into EHR
- Monitor and respond to website inquiries requesting new patient information
- Collect and turn in Release of Information (ROI) to HIM department
- Collect applicable co-pays and outstanding balances at time of check in
- Keep track of daily incoming documentation for providers
- Follow up on no-shows and send out no-show letter as stated on no-show workflows
- Advise Case Manager or EIS Worker when patients indicate need for linkage to internal/external resources (when applicable)
- Keep supervisor informed of office equipment upkeep/maintenance
- Complete appointment confirmation calls for unconfirmed patients 24 hours prior
- Perform other duties as assigned
