Procurement Manager - Central Office, Hayward

POSITION SUMMARY

The Procurement Manager is accountable for strategic sourcing, bulk buying and category management for goods and services supporting Property Operations. The primary focus is on bidding, negotiating master service agreements (MSA’s), developing scopes of work and building a strong vendor database. This role ensures standardized cost-effective, and compliant procurement practices while fostering strong vendor relationships, leveraging national contracts and capturing rebate opportunities. Responsible for managing a minimum of 4-6 Major Trades across the portfolio. This position requires proactive vendor development, strong contract management skills and relationship building.

ESSENTIAL FUNCTIONS

Foster a collaborative environment, focused on continuous improvement and operational excellence:

• Leads strategic bidding and negotiations of MSA contracts across Property Operations, ensuring consistency, compliance and competitive pricing.
• Develop, refine, and standardize scopes of work and bid sheets across categories. (HVAC, cabinets, electrical, roofing, countertops, plumbing etc.)
• Implement purchasing programs, and ensure all regions maintain the programs consistently.
• Development policies and procedures as needed.
• Build and maintain a comprehensive vendor database and subcontractor list, ensuring depth of qualified suppliers in each region. Cultivate and manage.
• Actively update and manage Eden’s “Preferred” vendor list.
• Create a new vendor onboarding qualification policy, including price check, references, and areas of service.

• Lead strategic sourcing initiatives and seek out new qualified vendors to broaden and strengthen supply options and reduce risk, bid to a minimum of 6 new vendors or suppliers annually.
• Serves as point of contact and relationship manager for Eden Housing and Eden’s network of vendors and suppliers across categories managed.
• Partner with Operations to align specifications and ensure requirements are met.
• Collaborate with Development as needed to align with Eden standard specifications as new standards become available, ensuring standards are embedded early.
• Incorporate categories managed into property standard spec book.
• Contract management and rebate management.
• Collaborate as needed with Sustainability on any cross-over categories where vendor management and spec is required.
• Work closely with Property Operations teams to ensure compliance with Eden’s purchasing programs.
• Review and stay abreast of current industry trends related to purchasing for affordable housing.
• Consistently maintains a professional courteous attitude when dealing with coworkers, vendors, and the public.
• Willing and able to work extended hours as necessary to meet deadlines.
• Run reports as needed to compare costs.
• Attend a minimum of two industry networking events annually to identify new suppliers and track market trends. See VP of Operations for minimum of one event and the Director or Procurement for one event.

COMPETENCIES

• Articulate and integrate Eden’s mission and core values into day-to-day work.
• Expertise in MSA contract negotiations, bidding multiple projects, bulk buying and scope development.
• Strong vendor relationship management and networking skills.
• Excellent communication and cross-department collaboration.
• Integrity, compliance focus, and professional judgement.

Ability to identify and implement process improvement opportunities.

PREFERRED EXPERIENCE

• Multifamily housing, affordable housing, or property management procurement experience.
• Experience bidding and negotiating Master Service Agreements (MSAs) and contracts across multiple trades.
• Strong background in vendor management.
• Experience with category strategy and sourcing in both recurring services (unit turns, maintenance) and capital/rehab projects.
• National contract negotiation and rebate program management.
• Yardi and Yardi Marketplace experience a plus.
• Proven ability to deliver cost savings through competitive bidding, value engineering, and supplier consolidation.

SUPERVISORY RESPONSIBILITIES

None

LANGUAGE, MATH & REASONING SKILLS

Ability to read and comprehend written instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one situations to customers, clients, and other employees of the organization. Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance. Ability to calculate figures and amounts such as discounts, interest, commissions, perorations’, percentage, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. Physical demands include writing/typing, use of computer and paper files, answering phones, attending meetings.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

JOB DESCRIPTION REVISION

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with this job. While this job description is intended to be an accurate reflection of the current job management reserves the right to revise the job or to require that other or different tasks are performed when circumstances change. This job description replaces all previous descriptions for this position.

Eden Housing is an equal opportunity employer. Eden Housing does not discriminate based on race, color, religion, sex, disability, familiar status, national origin, or any other arbitrary basis.