Temporary Advancement Associate

 
JOB TITLE:    Part-time Advancement Associate        

THIS IS A TEMPORARY ROLE ENDING MARCH 31, 2026

POSITION SUMMARY: 
The Advancement Associate reports to the Associate Director of Advancement and works under the supervision of the Manager of Advancement Services and alongside the Membership Associate to provide support for processing, acknowledging, tracking, and the stewardship of all gifts including, but not limited to, annual gifts, Board giving, grants, sponsorships, and endowment gifts. This temporary, part-time position will cover work while the full-time Advancement Associate is on leave.  
 
CORE RESPONSIBILITIES: 
•    Responsible for ACCURATE recording and tracking all revenues in the Altru Donor Database   
•    Reconcile the Advancement Department’s revenue and expense records with Finance department through daily, weekly and monthly reports
•    With the collaboration of the Manager of Advancement Services and the Membership Associate, manage tax                         acknowledgment letter process 
•    File hard copy acknowledgements up to five years and save digital copy in Altru 
•    Maintain digital and hardcopy records including correspondence, such as hardcopy records for gifts $1,000+, including        copies of signed tax letters for $1,000+ gifts 
•    Support Membership Associate with responding to donor and member phone and e-mail requests  
•    Assist with membership, fundraising, Donor Circle, After Hours, and Board events 

KNOWLEDGE SKILLS & ABILITIES: 
Education and Experience: 
•    Associate degree or 3 years equivalent experience in a related field.  
•    Arts, cultural, or not-for-profit professional experience highly desirable.  
•    Art history and art museum experience preferred. 
 
Skills/Abilities/Competencies: 
Minimum requirements  
•    Superior customer service skills essential 
•    Administrative computer skills, including strong working knowledge of Microsoft Word, Excel, Access, and PowerPoint needed   
•    Excellent time management, organizational, and prioritization skills essential 
•    Demonstrated ability to manage a variety of tasks simultaneously  
•    Ability to work a flexible schedule, including some weekend and evening hours 
 
Additional requirements  
•    Knowledge and proficiency in Altru, or related fundraising software strongly preferred  
•    Handle challenges with a sense of humor and positive outlook 
•    Other duties as assigned