HR Recruiting Specialist Updated 05/28/2025
FLSA Classification: Exempt
Company Profile: Starting as a typewriter company in Chickasha, OK in 1934 to having offices across North Texas and Oklahoma, Standley Systems is committed to supporting business with the technology tools and resources needed to empower their employees to get work done.
As Standley Systems has evolved over the years to provide a more holistic approach to each client environment, we have expanded our team and resources to provide business technology solutions in two key areas: Print Technology Services and Managed Services.
Team Standley was founded on and continues to operate by a “People First” mindset. Standley may mean technology, but we are committed to listening and truly understanding our clients’ situations to not only provide a solution that keeps them moving forward, but to provide an exceptional experience for everyone, every time.
Our team is all in. With a set of core values driving who we are and how we do what we do, Standley Systems is not just a name, a company, a logo, or a building somewhere...It’s our team.
Work together. Win together. Our team understands and respects the role of the person next to them. To achieve an exceptional experience for everyone every time it requires each person, the department and division to own their respective piece of the process and understand how each function works together to achieve the win.
Looking for a workplace that is culture driven by a shared set of beliefs, vision, and values, where everyone is working toward a common goal with a high sense of purpose and conviction? Join our team!
Position Profile: The HR Recruiting Specialist delivers a productive and engaging applicant lifecycle experience, inclusive of all pre-hire and onboarding processes. The position will attract a diverse pool of qualified and capable talent for the organization, facilitate timely and effective candidate reviews, and ensure a quality onboarding experience for all new hires. Areas of responsibility include but are not limited to job posting, recruiting, screening, coordinating interviews, pre-employment exams, offer and regrets letters, reference checks, background checks, pre-employment drug screens, new-employee orientation, new-hire check-ins, and org chart maintenance.
The ideal candidate will be collaborative, proactive, charismatic, organized, professional, and proficient with systems (HRIS). The ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, resourceful, and efficient, with a high level of confidentiality is crucial to this role. This position will report to the Director of Human Resources.
Supervisor Responsibilities: None
Primary Responsibilities:
- Collaboration: Serve hiring managers to ensure timely and effective talent sourcing, clarify hiring criteria, and facilitate decision making.
- Job descriptions: Review and update job descriptions to ensure alignment with applicable regulations, actual duties, and company policy and procedures.
- Job postings: Create and publish job advertisements on various platforms, including job boards, social media, and company websites.
- Candidate sourcing: Using compelling communication, promote open positions through networking, social media, and other online tools.
- Applicant experience: Provide timely, appropriate updates to all applicants throughout process.
- Resume screening: Review applications to short-list candidates based on qualifications and experience.
- Interviews: Perform initial screenings and coordinate interviews with hiring managers.
- Testing: Coordinate pre-employment aptitude tests.
- References: Check references of priority candidates.
- Offers: Create offer letters for selected candidates in alignment with company compensation and benefits policies and send for signature.
- Rejections: Maintain a standard bank of rejection letters and send each non-selected candidate a timely response appropriate to their circumstances.
- Background checks: Coordinate background checks for all applicants who accept offer letters.
- Drug screens: Coordinate pre-employment drug screens for all applicants who pass background check.
- New employee setup: Coordinate all aspects of new employee setup prior to onboarding.
- Authorization: Ensure all new hires provide appropriate evidence of work authorization.
- New hire paperwork: Ensure all new hires acknowledge/accept/agree to required paperwork, including employee handbook, IT policies, confidentiality agreements, non-solicitations and/or non-competes, etc.
- Onboarding: Assist in the onboarding process to ensure a smooth transition for new hires.
- Process: Manage full applicant lifecycle through human resource information system (HRIS).
- Records: Keep detailed records of recruitment activities and candidate information.
- Consistency: Maintain and follow standard operating procedures for all the above.
- Culture: Exemplify the desired culture and philosophies of the organization.
- Compliance: Follow employment regulations and company policies in all processes.
- Confidentiality: Maintain confidentiality consistent with best-practice standards in HR professions.
- Other duties as assigned
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following qualifications are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Excellent interpersonal skills
- Exemplary team player with excellent collaboration skills
- Excellent verbal and written communication skills
- Excellent organizational skills and attention to detail
- Reputation for handling sensitive and confidential situations with professionalism and tact
- Strong presentation skills
- Strong time management skills with a proven ability to meet deadlines
- Prior experience with Paycom or other human resource information systems (HRIS) preferred
- Proficient with Microsoft Office Suite
- Ability to explain company personnel policies, benefits, and procedures to applicants
- Good driving record, valid driver’s license, and proof of insurance required
Education and Experience:
- Applicable bachelor’s degree preferred
- Two years’ recruiting experience preferred
- Thorough understanding of EEO, ADA, and other related employment laws, regulations, and guidelines required
- SHRM Certified Professional (SHRM-CP) or Professional in Human Resources (PHR) credentials preferred or ability to obtain certifications within one year
- Recent experience recruiting in multiple discipline areas and levels, including hiring for nonexempt, exempt, and leadership positions preferred
- Experience in all areas of talent sourcing preferred, such as the internet, social media, networking, employee referrals, job fairs, and job postings
Physical Requirements: The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to pass drug and alcohol screen. Standley Systems has federal contracts that require compliance with the Drug-Free Workplace Act of 1988, therefore medical marijuana license-holders who test positive for marijuana will not be qualified for the position.
- While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer and telephone keyboard
- Specific vision abilities required by this job include close vision requirements due to computer work
- Light to moderate lifting required
- Regular, predictable attendance required
- Travel to other Standley Systems offices and customer sites during normal business hours required
Work Environment: The work environment characteristics described here are representative of those an employee in this position encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Moderate noise (i.e., business office with computers, phone, and printers; light traffic)
- Ability to work in a confined area
- Ability to sit at a computer terminal for an extended period of time
HR Recruiting Specialist
I have read this job description and I completely understand all my job duties and responsibilities. I can perform the essential functions as outlined with or without reasonable accommodation. I understand that this list is not all inclusive but subject to change by management.
