Accounts Payable Specialist

GELITA USA has an opportunity for an Accounts Payable Specialist in our Sioux City, Iowa location.

Some of the Essential Functions:

• Enters all invoices into ERP module and releases for approval prior to payment, incl. input of reimbursements/travel expense reports
• clarify issues related to supplier invoices
• Processes weekly payment runs for all Gelita North America payments (issue payment proposal list, review, submit for approval, issue and mail the checks, file documents etc.)
• Distributes signed checks as required
• Answers all vendor inquiries regarding payment status or issues
• Maintains all accounts payable reports, spreadsheets, and corporate files (e.g. monthly reconciliation of AP ledger to GL)
• Works closely with purchasing department
• Prepares monthly/annual accounts payable accrual
• Prepares annual 1099’s for vendors and transmittal form for IRS
• Prepares and files Iowa Monthly use tax
• Prepares tax exemption certificate when required
• File/maintain W9 / W8-BEN for all vendors
• set up new vendors as needed
• Support improvement projects as assigned by the Department Head (such as changing payment methods of suppliers from check to electronic payment)
• Provide information as needed to financial auditors

• High school graduate or equivalent, Associate or Bachelors degree in Accounting preferred
• at least 2 years experience in accounting with emphasis in accounts payable
• Diligence, attention to detail, and accuracy
• working understanding of accounting practices
• comfortable with math and calculations
• good listening and communication skills
• observe policies & procedures
• Ability to work under time-pressure (Month-/year-end-closing)
• Awareness on cyber security and implications on Finance (e.g. unusual banking activity, fake invoices)
• MS Office skills
• Sales Use Tax know-how
• Ability to maintain confidential information