Accounting & Purchasing Administrator

The Accounting and Purchasing Administrator is responsible for overseeing the financial and procurement activities of the organization.  This role ensures accurate and timely processing of financial transactions, including accounts payable and receivable, while also managing purchasing functions such as sourcing suppliers, issuing purchase orders, and maintaining inventory records.  The administrator works closely with finance, operations, and vendor teams to ensure compliance with internal policies and external regulations, optimize cost efficiency, and maintain accurate financial records.  Strong attention to detail, organizational skills, and proficiency in accounting and procurement software are essential in this position.

POSITION SPECIFIC ESSENTIAL FUNCTIONS

• Responsible for all accounts payable transactions – enters invoices into correct expense account

• Projects including but not limited to assisting with budgets, procedures, policies and system setup. System setups include Microsoft NAV, Time & Expense – expense reports.

• Handles all fixed assets and material transfers within the company

• Prepare, order, follow-up and fulfill most purchased items used for resale, manufacturing, engineering and training.   Responsible for buying parts, materials, supplies, machines, services and other items that affect the production of a product or service within the company. 

• Serve as a liaison between suppliers and managers and work at building relationships with suppliers and increasing knowledge of products in order to achieve the best pricing and standardization throughout the company.

• Assist employees ordering items and ongoing training of employees regarding purchasing standards to maintain compliance.

• Purchase goods directly from manufacturers or from other companies.  Track purchasing trends, and the buying habits of employees and customers to assist inventory control to balance inventory level with sales and be able to restock in a manner that increase sales.

• Effectively builds relationships with suppliers and increasing knowledge of products in order to achieve the best pricing and standardization throughout the company.

• ISO Audit Team member

• Other duties as assigned

This level of knowledge is normally acquired through completion of a Bachelor of Science (B.S.) or associate’s degree and 2 to 4 years of accounting and/or purchasing experience preferred.

To perform this job successfully, an individual should have knowledge of accounting software; spreadsheet software and word processing software including 10 Key.

• Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence. 

• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

Physical Demands 

While performing the duties of this Job, the employee is regularly required to stand; walk; reach with hands and arms; talk and hear. The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. 

BENEFITS & CULTURE

Tactical Electronics & Military Supply, LLC., provides a comprehensive list of benefits to our employees:

- Medical - PPO and HSA options to choose from.  Company pays up to 85% of the employee's monthly premiums 

- Dental - Multiple plans to choose from.  Company pays 75% of the employee's monthly premiums

- Vision - Two plans available and Company pays 75% of employee's monthly premiums.

- 401k program with progressive vesting schedule

- Company paid Short Term Disability coverage and optional Long Term Disability premiums are paid at 50% of the employee's monthly premiums.

- Life Insurance coverage at no cost to the employee

- Paid Time Off Benefits

- 10 Major Holidays plus a Floating Holiday to celebrate your birthday!

- Employee Service Awards and Recognition

- Fun Employee Morale events!

*Tactical Electronics and Military Supply, LLC., is an Equal Opportunity, Affirmative Action and Drug Free Workplace Employer*