PAYROLL MANAGER

JOB SUMMARY:

Under the direction of the Finance Director he/she will perform a variety of clerical accounting duties involving financial record keeping and/or transactions including payroll, accounts payable and receivable: to perform a variety of general clerical activities; and to respond to requests and inquiries.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The employee must have the ability to:

• Assist in the review of all time sheet’s submitted to ensure conformance with City policies and procedures.
• Assist in the processing of the check register and the reconciliation and balancing of payroll.
• Oversees the entire payroll process.
• Stays informed and enforces all applicable payroll laws, regulations and City policies.
• Understand, interpret and apply the fundamental principles of accounting.
• Manages the accurate processing of payroll for city employees including accurate disbursement of funds for salaries, benefits and deduction for employees.
• Keep payroll procedures and system parameters current with any law and policy changes.
• Assist in annual budget salary and benefits calculations.
• Provide analysis and recommendations to Human Resources and Management.

• Assist in the input of hours worked, verifies employee pay changes and computer file data.
• Reviews, edits documents, corrects errors and balances payroll for each pay period.
• Assist in the calculations and processing of retroactive payments, wage assignments, retirements, deferred compensation, and leave payments.
• Prepare quarterly and annual federal and state tax reports; prepare and distribute W-2’s.
• Compile routine reports related to payroll activity.
• Maintain accumulated leave records for all employees, including leave used or accruals.
• Adjust and correct computer file records.
• Perform other accounting assignments, such as preparation of spreadsheets, journal entries and reconciliations related to payroll.
• Participate in special studies and projects as required.
• Maintain a variety of financial records and files.

NECESSARY KNOWLEDGE SKILLS AND ABILITIES:

The incumbent must have proficient knowledge in the following areas:

• Basic mathematical principles.
• Knowledge of accounts payable, accounts receivable and maintaining general ledgers.
• Knowledge of payroll systems, functions and procedures, experience in Paycom system preferred.
• Ability to maintain a high level of accuracy in preparing and entering payable and payroll information.
• Ability to maintain confidentiality concerning payable and employee files.
• Record retrieval and storage systems.
• Operation of a computer and assigned software.
• Excellent oral and written communication skills.
• Interpersonal skills using tact patience and courtesy.
• Excellent interpersonal skills.
• Team building skills.
• Analytical and problem solving skills.
• Decision making skills.
• Attention to detail and high level of accuracy.
• Time management skills.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in Finance, Accounting or related field from an accredited college or university.
• Previous Government experience in accounting.
• Must have a minimum of three (3) years professional experience in Payroll Administration.
• Two or more years in accounting or finance, preferably including some statistical or financial record keeping a plus.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently required to sit; talk and hear; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.
• The employee is occasionally required to walk.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision and the ability to adjust focus.
• While performing the duties of this job, the employee sits in an office or computer room.

WORK ENVIRONMENT: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee regularly works in a normal office environment.
• The employee may perform some duties outdoors while conducting official business which will require limited local travel.
• Employee may be required to attend some evening and weekend meetings, and may be required to assist in special events.

ENTERPRISE CULTURE:

In support of our vision, our organizational culture works to maintain a safe and beautiful community and promote sustainable projects and activities.  This is done by attracting and retaining a talented and diverse group of individuals who encompass our shared values through exceptional teamwork and collaboration, innovative thinking, a commitment to professional development, and community stewardship.  What makes us unique is our harmonious work environment, forward-thinking, innovative, and non-restrictive approach toward successful service deliverables and outcomes. In turn, we offer a competitive and exceptional benefits package, flexible work hours, remote work opportunities, modern office design, green space, a brand new public safety building, Permits, Engineering & Planning (PEP) building, and a new state-of-the-art City Centre.

MORAL CHARACTER:

The employee must possess and continue to maintain throughout the role a commitment to the essential moral values that build character and instill positive and healthy interactions with others (Respect, honesty, compassion, education, not harming others, hard work, kindness, responsibility, courage, and gratitude). In addition to, the (5) five principles of autonomy, justice, beneficence, nonmaleficence, and fidelity.

The City has the right to revise this position description at any time, and does not represent in any way a contract of employment.