Lease Administration & Property Associate

Come work for the leading employer in the Coachella Valley. Agua Caliente offers a comprehensive benefit and compensation package that includes rich medical and dental benefits, a 401k plan with employer match, more than 3 weeks of paid time off per year for newly hired employees, and other great benefits like food and beverage discounts at our three casinos, fuel discounts, tuition and wellness reimbursement, plus much, more.  

WHO ARE WE: The Agua Caliente Band of Cahuilla Indians is a federally recognized Indian Tribe located in Palm Springs, California, with 32,000 acres of reservation lands that spread across Palm Springs, Cathedral City, Rancho Mirage, and into the Santa Rosa and San Jacinto mountains. The Tribe currently owns and operates two 18-hole championship golf courses, 3 casinos located in Cathedral City, Rancho Mirage, and downtown Palm Springs, two world class spas, and a fuel station. For more information about the Tribe, visit www.aguacaliente-nsn.gov.

JOB DESCRIPTION SUMMARY

The Lease Administration and Property Associate plays a key role in supporting the Tribe’s non-gaming real estate portfolio, which includes income-producing properties and vacant land assets.  This position is responsible for lease and contract administration, property management coordination, financial processing, vendor management, and administrative support.  The Associate works closely with internal departments and external partners to advance real estate initiatives that strengthen the Tribe’s long-term economic diversification and self-sufficiency. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serve as a liaison with tenants, developers, service providers, and the Bureau of Indian Affairs (BIA) for residential and commercial lease matters.
• Prepare, review, and track lease documentation and coordinate all required approvals.

• Maintain and update lease records, including rent schedules, critical dates, and key lease terms.
• Monitor lease compliance and ensure timely execution of rent escalations, renewals, consents, and other lease actions.
• Assist with lease-related reporting, budgeting, and financial analysis.

• Coordinate maintenance and repairs across the Tribe’s income-producing properties and vacant land holdings.
• Conduct or attend property inspections to ensure compliance with safety standards and building codes.
• Respond to tenant service requests and maintain positive relationships with tenants and vendors.
• Support capital projects and oversee timely completion of approved property improvements.
• Participate in due diligence efforts for new acquisitions, lease agreements, development opportunities, and other alternative investments.
• Process department invoices and encumbrances, ensuring accuracy in coding, documentation, and timely submission.
• Establish new vendors in accordance with Tribal accounting and procurement policies.
• Coordinate with Tribal accounting to ensure prompt payments to vendors and proper receipt of rental and fee income from tenants, developers, and escrow companies.
• Prepare and issue Requests for Proposals (RFPs) to identify new vendor or contractors through a competitive bid process
• Assist in drafting, reviewing, and managing contracts in collaboration with the legal team.
• Provide general administrative support to the Economic Development team including scheduling and coordinating meetings and site visits, processing expense reports, assisting with travel arrangements, managing department records, and notarizing documents as needed.

SUPERVISORY RESPONSIBILITIES

N/A

ACCESS TO SENSITIVE AREAS AND INFORMATION

Department Files

Confidential and sensitive information

SIGNATORY ABILITY

HR Related Forms

EDUCATION and/or EXPERIENCE

• Bachelor’s degree in Business Administration, Economics, Finance, Real Estate, or a related field.
• Minimum 2–4 years of experience in lease administration, property management, asset management, or real estate operations.
• Strong organizational and communication skills with attention to detail.
• Proficiency in Microsoft Office; experience with property or lease management systems preferred.
• Familiarity with tribal governance and/or Indian land leasing is preferred.
• Notary public commission preferred. If not currently commissioned, must attend training and obtain a notary license upon hire.

WORKING CONDITIONS/PHYSICAL DEMANDS

To perform this job successfully, the individual must be able to stand, move and work throughout the office area and properties, including walking up to 1 ½ mile, climbing stairs and sitting at a desk/work station for the duration of the shift.  Also, may be subjected to a smoke-filled environment.

Typically, the individual will be housed in an office environment but may occasionally be exposed to outside weather conditions.  The noise level in the work environment is usually moderate.  Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Must be able to grasp, bend, lift and/or carry or otherwise move goods weighing a minimum of 25 lbs. on an intermittent basis, and sufficient dexterity of hand in order to use office equipment including, but not limited to:  a computer keyboard, calculator, general office equipment and multi-line telephone.

Must be able to perform field inspections of Tribal assets, visit on and off-Reservation target acquisitions and/or investments, and work in the heat for short periods of time. Occasional travel is required.