Job Summary: The Center Administrative Assistant greets visitors entering the center, interacts with families, and ensures that children are signed in for the day and leave with an approved adult. This role is responsible for completing administrative tasks such as copying, faxing, filing paperwork, accepting and distributing mail, and ordering supplies.
Essential Functions/Key Responsibilities:
- Maintain a professional representation of the center by always welcoming visitors with positive communication skills.
- Acts as the main contact for anyone outside the center, takes phone calls and emails, directing them appropriately. Supplies, and accepting tuition payments.
- Distribution of communication sent home to families.
- Maintain the parent and staff boards up to date with current information. Support school readiness and parent engagement activities.
- Responsible for the completion of the daily bus attendance reports and center attendance reports
- Distributes weekly attendance sheets to all classrooms.
- Provides administrative support in activities such as preparing reports, center updates, developing and implementing new forms, filing, and center supply requests.
- The Center Administrative Assistant is responsible for entering and processing enrollment applications on a computer, documenting and submitting volunteer paperwork, recording children’s attendance and daily meal counts, and initiating follow-up on children’s attendance.
- Maintain the parent and staff boards up to date with current information. Support school readiness and parent engagement activities.
- Other duties as assigned based on program needs.
Skills & Qualifications:
- Must possess excellent verbal and written communication skills (bilingual proficiency preferred).
- Superior customer service skills required.
- Show documented proof of current physical exam, negative TB test, and proof of MMR immunity. (Proof of Hepatitis B immunity is advisable).
- Background Record check will be completed prior to employment.
- Ability to work effectively with and meet the needs of people from a wide range of backgrounds, identities, cultures, nationalities, and languages that make up the rich complexity of GLCAC, Consumer, including its employees, partners in the community, and clientele. Everyone is responsible for supporting the agency’s mission of building an environment of fairness and opportunity where people are valued for their unique contributions.
Supervisory Responsibility: None
Travel: May be Required
Work Environment: This job operates in a professional office environment and uses standard office equipment, such as computers, phones, photocopiers, filing cabinets, and fax machines
