Vice President Facilities

SUMMARY:

The Vice President Facilities is responsible for overseeing all the maintenance and management of the Facilities operation activities and initiatives.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide outstanding customer service to guests and all other employees by exceeding our mission statement.

• Responsible for keeping property and building well-maintained. 
• Interfaces with outside services (utilities etc.) and agencies.
• Review and approve all operating procedures and plans of all functional areas and ensure they are implemented.
• Monitor all departmental expenditures for budget compliance and/or revision.
• Ensure that all work performed by Facilities staff is properly inspected and approved.
• Maintain recorded ledgers, work orders and schedules for all projects executed by the Facilities Department.
• Oversee and verify work performed by all construction contractors on the Reservation.
• Anticipate potential issues with all facility assets and assign staff to address.
• Maintain all as built drawing/blueprint files of all facilities.
• Maintain an inventory log of all equipment, supplies and vehicles assign to the Department of Facilities.
• Implement a prevented maintenance program to ensure equipment is functional and meets industry standard lifespan.
• Schedule and coordinate routine maintenance walkthroughs of the entire facility. 

• Develop realistic, profitable plans for all areas under span of control.
• Inspect buildings and office areas to evaluate suitability for occupancy, considering such factors as air circulation, lighting, location, and size.
• Compute square footage available for each member of staff to determine whether minimum space restrictions can be met.
• Review the layout, showing location of furniture, equipment, doorways, electrical and telephone outlets, and other facilities.
• Oversee property and building and maintenance according to established standards of quality.
• Establish work measurement programs and analyze work samples to develop standards for labor utilization.
• Interpret specifications and company policies to subordinates and/or contractors and enforce safety regulations.
• Perform emergency repairs.
• Ability to design, develop and implement Policies and Procedures manuals for the department.
• Ability to read and interpret blue-prints, and develop employees to follow blue print instructions.
• Maintain excellent communications with all Directors and Managers.
• Develops and implements approved departmental policies and procedures.
• Responsible for all necessary record keeping.
• Comprehensive understanding of forecasting, budgeting, scheduling, productivity, inventory controls (if applicable), P&L analysis, and cost controls.
• Ensure the budget for the department is monitored and adhered to by implementing effective processes and procedures.
• Prepare necessary data for the budget in area of responsibility; project annual costs and monitor actual results; take corrective action where necessary.
• Keep abreast of competitive changes including industry trends and local competitive set.
• Develop, maintain and nurture a positive work environment.
• Responsible for maintaining a disciplined environment and implement practices that promote safety, quality and productivity.
• Coordinate and supervise training, assignments and development of subordinates.
• Ensure compliance with all Minimum Internal Control Standards (MICS) as well as all Tribal Internal Control Standards (TICS).
• Present a positive image of the Tribal organization to its guests and vendors and to assist them as required.
• Must follow all safety policies and procedures and attend all scheduled safety meetings and training as a condition of employment.
• Able to make difficult decision in a fair and honest manner
• Strong verbal and written communication skills
• Perform any other duties that may be assigned from time to time.

SUPERVISORY RESPONSIBILITIES:

Manage directly and indirectly all employees of the Maintenance Department.  Adhere to the Tribal organization’s policies, procedures and applicable laws.

Responsible for the overall direction, coordination, and evaluation of this unit.

Carry out supervisory responsibilities which include but are not limited to: interviewing and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

EDUCATION AND EXPERIENCE (MUST BE DOCUMENTED):

• Bachelor’s degree preferred in related field (or equivalent experience)
• Minimum of ten (10) years equivalent Supervisory/Management experience

CERTIFICATION, LICENSES AND ANY ADDITIONAL REQUIREMENTS:

• Must pass periodic random drug screens

• Must be able to pass background suitability investigation
• Must obtain a Tribal Gaming License
• Must obtain all other applicable certifications and licenses.
• Must provide proof of eligibility to work in the United States within 72 hours of employment.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk and hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to use upper extremities, including but not limited to, hands and fingers to handle, or feel; reach with hands and arms. They may be occasionally required to climb or balance, stoop, bend, push, pull, twist, kneel, crouch, or crawl. The employee must occasionally lift up to 50 pounds and/or push, pull up to 150 pounds. The employee is occasionally required use repetitive movements to complete tasks. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Employee may be occasionally required to work in low light conditions, and may be exposed to loud noise for extended periods. 

WORK ENVIRONMENT: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Multiple locations.
• Some enterprises are open 24 hours per day, 7 days per week; therefore, you must be flexible to work any and all hours.
• Must be available for emergency calls 24/7.
• Must be available to work weekend and holidays.
• Some enterprises are gaming facilities.
• Some enterprises are not a smoke-free environment.
• Surveillance cameras and audio equipment monitor the premises recording activity throughout most of the facilities on 24 hours per day, 7 days per week basis.

INDIAN PREFERENCE ACT:

The Twenty-Nine Palms Band of Mission Indians has a resolution on file with Human Resources to ensure that Indian Preference will be adhered to in the following order in accordance with IPA:

                                         1.  Tribal Members

                                         2.  Other Native Americans

                                         3.  All other ethnic groups

I have read and understand all of the elements of the above Vice President Facilities Job Description.

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Signature                                                                                                                 Date