ION Solar is a rapidly expanding, full-service residential solar company with a strong nationwide presence. Our dedicated team is committed to making solar energy accessible and affordable for homeowners across the country.
We are currently seeking an Office Assistant to manage daily tasks, welcome visitors, and ensure smooth project flow. The role includes identifying opportunities for efficiency, assisting in HR tasks, promoting a positive office culture, and handling payroll. OAs play a crucial role in our business operations.
Duties/Responsibilities:
- Answers phone calls and emails.
- Engage and promote both interoffice and cross-departmental communications
- Assists Operations and Assistant Operations Manager(s), Project coordinators, Sales, warehouse, etc
- Assist in updating dashboard (OM notes)
- Supports field employees by contacting corporate resources for issue resolution
- Reviews employee timesheets, enters payroll into the corporate system, and according to Payroll processing deadlines
- Supports internal office processes and company policies
- Gathers correspondences and delivers as necessary (mail, deliveries, pick up, etc)
- Creates and updates all office spreadsheets and/or documents as related to business and as assigned by Supervisors
- Assists in planning and organizing site events/activities
- Recognizes issues requiring action and takes initiative to resolve/report while working with minimal supervision.
- Stays current with professional and industrial best practices
- Occasional travel in personal vehicle
- Performs other related duties as assigned.
Required Skills/Abilities:
- Excellent analytical and mathematical skills.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Proficient with ION technology, such as Paycom, FieldPro, and smartphones or related software.
- Ability to type at least 45 words per minute.
Education and Experience:
- A high school diploma or equivalent is required
- Previous experience in an office environment is preferred.
- Solar Experience is a plus
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 25 pounds at times.
Compensation/Benefits:
- Competitive wages
- Health/Vision/Dental Insurance
- 401K
- Paid time off and paid holidays
- Paid birthday off
ION Solar is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, familial status, gender identity, national origin, veteran or disability status, or any other protected class.
