Medical Program Assistant

Equal Opportunity Employer

The mission of the Health Federation of Philadelphia is to promote community health by advancing access to high-quality, integrated, comprehensive health and human services. We believe in and are firmly committed to equal employment opportunity for employees and applicants. We do not discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, disability, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status.  This commitment applies to all aspects of the Health Federation of Philadelphia’s employment practices, including recruiting, hiring, training, and promotion.

JOB SUMMARY

The Program Assistant is a full-time position within the Philadelphia Department of Public Health (PDPH), Division of Substance Use Prevention and Harm Reduction (SUPHR). This position is responsible for supporting projects and initiatives across SUPHR’s Medical Program.

The mission of SUPHR’s Medical Program is to improve the care and wellbeing of people who use drugs (PWUD) in Philadelphia. The program aims to disseminate clinical guidance and support training in substance use disorder, harm reduction, and wound care. Program activities include convening healthcare professionals and clinicians across Philadelphia to identify gaps in care, improve best practices, and identify emerging healthcare needs for PWUD. The Program also supports training and education in caring for people who use drugs and distributes wound care kits to local Philadelphia community-based organizations. Lastly, the Program collaborates across city, state, and community partners to promote the implementation of evidence-based harm reduction clinical practices when engaging PWUD.

JOB SPECIFICATIONS

Under the supervision of the Medical Program Manager, the Program Assistant will perform the following essential job functions:

Responsibilities/Duties

• Maintain relationships with diverse stakeholders, including healthcare providers, community members, community-based organizations, city and state agency staff, and implementation teams.
• Coordinate meeting logistics and scheduling, contribute to the development of meeting agendas, document meeting minutes and action items, and communicate with attendees.
• Maintain records and use organizational tools to track program activities.
• Assist in the evaluation of projects and initiatives via surveys and other methods.
• Support supply purchasing, inventory management, and communication with vendors.
• Support supply distribution, communication with recipients, and collection and management of distribution reports.
• Assist in the preparation of program reports, summaries, and presentations to City leadership, funders, and other stakeholders.
• Contribute to the development of provider- and community-facing tools and resources in collaboration with Communications and other SUPHR programs.
• Support the monitoring and evaluation of programming administered by sub-recipient and recipient organizations.
• Perform basic research on drug trends, clinical and policy topics, and current events related to the health and wellbeing of PWUD. Compile summaries for Medical team and other SUPHR staff.
• Contribute to grant reporting.
• Other duties as assigned.

Eligibility and participation are handled consistent with the plan documents and HFP policy. 

DISCLAIMER

The Health Federation reserves the right to modify, interpret, or apply this job description in any way the Company desires. The above statements are intended to describe the general nature and level of work being performed by an employee assigned to this position. This job description in no way implies that these are the only duties, including essential duties, responsibilities and/or skills to be performed by the employee occupying this position. This job description is not an employment contract, implied, or otherwise. The employment relationship remains “at will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.

The Health Federation of Philadelphia (HFP) is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation or preference, marital status or any classification protected by federal, state or local law.