Benefits and Leave Specialist

Equal Opportunity Employer

The mission of the Health Federation of Philadelphia is to promote community health by advancing access to high-quality, integrated, comprehensive health and human services. We believe in and are firmly committed to equal employment opportunity for employees and applicants. We do not discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, disability, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status.  This commitment applies to all aspects of the Health Federation of Philadelphia’s employment practices, including recruiting, hiring, training, and promotion.

JOB SUMMARY
The Benefits Specialist will be responsible for providing administrative support to the human resources function as needed including record keeping, file maintenance and HRIS entry.
This position will assist the HR Managers and HR Director in a number of areas including administrative support, HRIS maintenance, benefits administration, leaves of absence, onboarding, monthly audits, benefits education, and the wellness program.

JOB SPECIFICATIONS
Responsibilities/Duties
Benefits Administration
• Promptly responds to employee inquiries providing education and guidance regarding benefit plans
• Leads the annual benefits open enrollment process including HRIS interface, meeting schedules, and staff communication
• Administers all benefits plans including enrollments, changes, qualified events, terminations and audits
• Processes required information through payroll and providers to ensure accurate record keeping and proper deductions
• Monthly reconciliation of benefits statements and invoices
• Monthly submission of all benefits invoices for payment

Leave Administration
• Promptly responds to employee inquiries providing education and guidance regarding leaves
• Administers all leaves of absence including workers comp, short and long-term disability, parental leave, personal leave, and FMLA
• Administers, communicates, and maintains tracking and records for worker’s compensation and leave administration
• Leads disability and accommodation request processes for employees; coordinates with third party administrators for Accommodations, Workers' Compensation, Short-Term Disability and FMLA while ensuring adherence to ADA and HIPAA
• Processes required information through payroll and third-party administrator to ensure accurate record keeping and proper deductions
• Interfaces with benefits vendors and broker as needed

Onboarding
• Initiates the benefits on-boarding process with new employees
• On-boards new employees including the processing of all paperwork within compliance guidelines
• Develops and delivers new employee benefits orientation

Payroll
• Serve as back-up Payroll administrator
• Bi-weekly payroll reconciliation

Administrative
• Performs customer service functions by answering employee requests and questions
• Runs reports as needed
• Assists or prepares correspondence
• Maintains personnel records and filing
• Performs other related duties as assigned

Education
• BA or BS degree; PHR certification preferred or equivalent level of background and experience
• 2-5 years of experience in Benefits Administration preferred

Skills/Experience
• Proficient in Microsoft office and Google; requires advanced skills in Excel
• Experience with HRIS, preferably Paycom
• Must be highly organized, accurate and detail oriented
• Must be able to work independently
• Knowledge of human resources processes and best practices
• Outstanding communication and interpersonal skills
• Ability to handle data with confidentiality

Physical Demands:  Position requires sitting at computer and desk and mobility around office. Occasionally transports supplies and equipment weighing up to 20 pounds.

Work Environment:  Standard office setting. Hybrid work option. Must be in office 3 days each week with Thursday as a mandatory day.

Position Type and Work Schedule:  Full time position. Days and hours of work are Monday through Friday 8:30 am to 5:00 pm. Flexible schedule options available with supervisor approval.

Travel:  Minimal to none

SALARY AND BENEFITS:  Our employees are our most valuable resource, so we offer a competitive and comprehensive benefits package, which can include:
• Medical with vision benefits
• Dental insurance
• Flexible spending accounts
• Life, AD&D and long-term care insurance
• Short- and long-term disability insurance
• 403(b) Retirement Plan with a company contribution
• Paid time off including vacation, sick, personal and holiday
• Employee Assistance Program

Eligibility and participation is handled consistent with the plan documents and HFP policy.
DISCLAIMER
The Health Federation reserves the right to modify, interpret, or apply this job description in any way the Company desires. The above statements are intended to describe the general nature and level of work being performed by an employee assigned to this position. This job description in no way implies that these are the only duties, including essential duties, responsibilities and/or skills to be performed by the employee occupying this position. This job description is not an employment contract, implied, or otherwise. The employment relationship remains “at will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.