Human Resources Specialist Payroll & Benefits

Position Summary

The HR Specialist – Payroll & Benefits is responsible for administering accurate and timely payroll processing, overseeing employee benefits programs, and ensuring compliance with applicable labor laws, organizational policies, and funding requirements. This role serves as a key point of contact for employees regarding payroll and benefits, while supporting broader HR operations.

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Key Responsibilities

Payroll Administration

Process semi-monthly payroll for all employees using Paycom (or designated HRIS/payroll system).

Review, audit, and reconcile timekeeping records for accuracy and compliance with wage and hour laws.

Maintain employee payroll records, including new hires, transfers, promotions, and terminations.

Ensure proper calculation of wages, overtime, deductions, and garnishments.

Generate payroll reports for HR leadership, Finance, and auditors.

Collaborate with Finance to ensure payroll-related journal entries and reconciliations are accurate.

Benefits Administration

Coordinate enrollment, changes, and terminations for health, dental, vision, life insurance, retirement, and other benefits programs.

Serve as the primary liaison with insurance carriers, brokers, and third-party administrators.

Educate employees on available benefits, eligibility, and enrollment processes.

Manage annual open enrollment, ensuring communication and smooth execution.

Reconcile monthly benefits invoices and resolve discrepancies with carriers.

Compliance & Reporting

Ensure compliance with federal, state, and local employment laws (FLSA, FMLA, ACA, COBRA, etc.).

Maintain accurate records for audits, grant requirements, and funding agency reviews.

Prepare and submit required reports (ACA filings, 401(k) contributions, retirement match reporting, etc.).

Support HR Director with special audits, compliance reviews, and policy updates.

Employee Support

Respond to employee inquiries regarding payroll, pay discrepancies, tax withholdings, and benefit coverage.

Provide guidance on leave policies, FMLA, and workers’ compensation as needed.

Partner with HR team to ensure employees receive consistent and timely HR support.
 

Qualifications

Education: Bachelor’s degree in Human Resources, Business Administration, Accounting, or related field preferred. Equivalent experience may be considered.

Experience:

2–4 years of payroll and/or benefits administration experience required.

Experience with Paycom, ADP, Paylocity, or similar HRIS/payroll systems strongly preferred.

Knowledge/Skills:

Strong understanding of payroll processing, wage and hour laws, and benefits administration.

Knowledge of ACA, COBRA, ERISA, HIPAA, and other compliance regulations.

High attention to detail, accuracy, and confidentiality.

Strong problem-solving and customer service skills.

Proficiency in Microsoft Excel, Word, and HRIS systems.

Core Competencies

Integrity and confidentiality in handling sensitive employee information.

Strong organizational and time management skills.

Clear communication and interpersonal effectiveness.

Ability to work independently and as part of a collaborative HR/Finance team.

Commitment to equity, diversity, and organizational mission.