HR & Learning Specialist

This is an in-person, Syracuse location position

Position Statement:

The Human Resource & Learning Specialist will assist the Head of Human Resources and the Head of Learning with daily and complex, specialized tasks of the Human Resource (HR) and Learning departments.  These tasks may be related to related to the maintenance of the HRIS & Learning systems, compliance, the administration of HR & Learning Programs, the enforcement of Agency policies and practices, employee communications, and data analytics.             

Responsibilities:

• Performs routine tasks required to administer and execute Human Resource & Learning programs including but not limited to compensation; productivity, recognition, and morale; occupational health and safety, Agency compliance, Learning Management System Administration.
• Coordinates the accident reporting process and Worker’s Compensation administration process from the employees initial notice of the need for leave to the return to work.
  • This includes gathering and completing all accident and injury required paperwork for the agency and the insurance carrier, communicating well with the insurance carrier for eligibility determination, properly documenting all reported accidents and injuries as OSHA or Non-OSHA incidents, properly documenting leave as Worker’s Compensation-qualifying, requesting required documentation and medical certification as needed, and accounting for intermittent and reduced schedule leave use.
  • Maintains reasonable communication with employees on leave to facilitate smooth and timely return to work; relays communication between employees and their supervisors during leave within reason.
  • Advises supervisors and employees on the interaction of leave laws with paid time off, and short-term and long-term disability benefits.
  • Coordinates the return-to-work process for employees returning workers compensation.
  • Provides regular reporting on the status of all Workers Compensation cases. 
• Manages inquiries from employees, and management relative to standard HR & Learning policies, processes, etc.; refers more complex questions and/or sensitive matters to appropriate senior-level HR & Learning staff or management.
• Attends and participates in HR & Learning Department meetings.
• Maintains a thorough understanding and compliance with federal, state, and local HR laws and regulations, and recommended best practices; assists in the review of policies and procedures to maintain compliance.
• Maintains knowledge of trends, best practices, regulatory changes, and innovative technologies in Human Resources, training and development, and employment law.
• Maintains integrity and confidentiality by keeping accurate and up-to-date Human Resource & Learning files, records, and documentation while ensuring completion and accuracy of details.
• Performs administrative and record-keeping tasks related to learning and development and compliance, which includes OSHA, worker’s compensation, regulatory agency compliance, and training program tracking and reporting.
• Performs periodic internal audits of HR & Learning files and records to ensure that all required documents are collected and filed appropriately.
• Assists with record audits and mandatory reports, which may include, worker’s compensation audits, other regulatory compliance audits and reviews, and training program compliance audits.
• Assists with planning and execution of special events such as organization-wide or departmental meetings and trainings.
• Other Duties as Assigned: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications:

• Elmcrest’s Core Values & Competencies:
  • Honesty: Act with integrity and behave in a manner consistent with our policies, Code of Conduct and any regulatory and ethical guidelines. Utilize practices and techniques professionals train to interact with children, families and co-workers appropriately.
  • Willingness to Learn: Open to new experiences and learning new skills and information that can improve professional development, progressive work environments and support the mission of Elmcrest.
  • Dedication to Purpose: Display the necessary passion and empathetic abilities to serve the Elmcrest mission. Committed to improve the lives of children and families.
  • Social Concern: Value human dignity and have respect for others. Actively seek out diverse approaches and points of view.
  • Self-Examination: Systemically observe, analyze and utilize self-reflection to improve actions or results. Listen to constructive feedback and concerns and maintain positive relationships in the workplace.
• Competencies:
  • Excellent verbal and written communication skills.
  • Excellent interpersonal, negotiation, and conflict resolution skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to prioritize tasks and to delegate them when appropriate.
  • Excellent interpersonal skills with the ability to act with integrity, professionalism, and confidentiality.
  • Thorough knowledge of employment-related laws and regulations.
  • Proficient with Microsoft Office Suite or related software.
  • Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.
• Required Education and Experience:
  • High school diploma or equivalent required; associate or bachelor’s degree preferred.
  • 1-2 years of Human Resource experience preferred.
  • 1-2 years of Human Resource experience Learning Management preferred.
• Additional Eligibility Qualifications:
  • SHRM or HRCI certification(s) a plus.

Essential Job Qualifications:

• Ability to lift 10 pounds without assistance.
• Ability to sit, squat, crouch and stand for elongated periods of time.
• Ability to lift arms over head in upward reaching motion.
• Ability to walk up and downstairs up to several times per day.
• Valid driver’s license and auto insurance, free from major infractions and deemed acceptable to our insurance carrier. 
• Varying levels of travel as determined by departmental needs may be required with this position.

Equal Opportunity Statement: Elmcrest Children’s Center prohibits discrimination of any kind based on race, color, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation, or any other legally protected status.

Accommodations: Elmcrest Children’s Center will reasonably accommodate qualified individuals with a disability so that they can perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to Elmcrest Children’s Center. Contact Human Resources with any questions or requests for accommodation.

At Will Employment: Your employment with Elmcrest Children’s Center is at will. This means your employment is for an indefinite period of time and it is subject to termination by you or Elmcrest Children’s Center, with or without cause, with or without notice, and at any time. Nothing in this job description or in any other policy of Elmcrest Children’s Center shall be interpreted to be in conflict with or to eliminate or modify in any way, the at-will employment status of Elmcrest Children’s Center employees.