General Accounting Specialist

PRIMARY FUNCTION:

The General Accounting Specialist is responsible for various general accounting tasks including, but not limited to, cash receipts review and posting, organization credit card monitoring and reconciliation, project expenditure tracking, and monthly invoicing. The General Accounting Specialist will interact with departments throughout the organization to ensure accuracy of cash receipts and expenditure tracking. Additionally, the Specialist will have the opportunity to expand skillsets by working collaboratively within the finance team.

KEY ROLES (Essential Job Responsibilities):

• Review cash receipts and post transactions to the general ledger system.
• Monitor and reconcile organization credit card transactions.
• Assist with preparation and distribution of weekly accounts payable checks.
• Maintain accurate cost tracking worksheets in Excel or other software and ensure expenses are accurately coded to the appropriate projects.
• Prepare invoices to meet various funding agency documentation requirements and deadlines.
• Other tasks, projects, and analyses as assigned by manager.

INDIVIDUAL RESPONSIBILITIES AND EXPECTATIONS:

• Dependability – Proven ability to complete all tasks as assigned in an organized manner
• Communication - Ensures appropriate responses to all organizational correspondence using professional and brand appropriate language and logos
• Dedication to service – Demonstrates regular attendance, punctuality and an ability to learn and develop new skills
• Efficiency – Evaluate grant award documentation for pertinent information and maintain efficient filing system
• Attitude – Has a positive attitude even when faced with challenges
• Analytical thinking – Demonstrates the ability to problem solve and think outside the box always looking for ways to make systems more efficient and accurate
• Teachable – Embraces learning new systems and methods and research matters and issues independently
• Professional – Communicates in a professional manner to all stakeholders and adheres to company dress code

SKILLS/KNOWLEDGE REQIRED:

• High School diploma
• Advanced Excel Skills
• Exceptional attention to detail
• Strong organizational and time management skills
• Ability to analyze data and prepare various types of reporting as directed by management
• Ability to interact professionally with organization management and other related agencies, verbally and in writing
• Initiative, self-motivation, and function both independently and in a team environment

SKILLS/KNOWLEDGE PREFERRED:

• Non-Profit Experience
• Project Cost Tracking
• Customer Billing and Accounts Receivable
• Associate’s degree
• Experience in process evaluation and improvement

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

• Working conditions are normal for an office environment
• Must be able to lift 20 pounds
• Must be able to remain alert and energetic for 8 hours or more
• Requires sitting for long periods of time, up to 8 hours
• Must be able to maneuver around an office to access file cabinets, office machinery, etc.
• Continuous operation of computer and all other office machinery, such as a calculator, copy machine and printer