Event Producer

The Event Producer is responsible for assisting an Event Designer with planning and executing a wide range of events, including corporate meetings, weddings, and galas. They are responsible for maintaining records for and coordinating with multiple client accounts, attending event planning meetings and on-site event management.

RESPONSIBILITIES Other responsibilities include, but not limited to:

• Assist the Event Designer in planning and coordinating meetings and events
• Act as liaison between clients and various departments/vendors to ensure that client requests are fulfilled
• Enter and maintain accurate event and sales information in event software
• Write complete rendering specifications clearly
• Manage assigned accounts and events
• Attend site-visits, client tastings, and events
• Coordinate with venue staff to ensure that the event runs smoothly and that technical difficulties are resolved
• Assist the Event Designer in achieving monthly sales goals, working with relevant reporting metrics and KPIs
• Perform review of design elements for effectiveness, and attends event installations
• Design, print, cut, and organize events materials to ensure paperwork, digital design files, and renderings are well organized and maintained
• Maintain a good working knowledge of company inventory, menus, and event sites
• Performs other duties associated with the position that are reasonably assigned to support the overall needs of the business

QUALIFICATIONS:

• 2 year Degree or equivalent in experience.
• A degree in Hospitality/Events Planning preferred
• Minimum of 1-year relevant work experience in event production or project management required
• Hospitality/food service experience preferred
• Excellent communication and interpersonal skills
• Keen attention to detail
• Good organizational and coordinating abilities
• Ability to multi-task and prioritize assignments in the face of multiple duties/due dates
• Excellent decision-making skills
• Ability to work in a team environment and act as a team lead
• Excellent computer software skills including MS Office Suite, MS Publisher, Adobe etc.

PHYSICAL DEMANDS

Possesses the ability to fulfill office activities normally expected in an office setting, to include but not limited to remaining seated for periods of time to perform computer entry, participating in filing activity, lifting, and carrying office supplies (paper reams, mail, etc.); Fine hand manipulation (keyboarding).

Must occasionally lift and/or move up to 20-25 pounds. At times, may require more than 40 hours per week to perform the essential duties of the position. Event producers work in a variety of settings, including office buildings, arenas, hotels, and convention centers. They typically work long hours, including evenings and weekends, to plan and coordinate events. They may travel to attend meetings or to inspect event sites.