The accounts payable coordinator is responsible for processing all invoices received for payments and undertaking the day-to-day management of all payment cycle activities in an accurate, efficient and timely manner. This will involve compiling and maintaining accounts payable records, while also providing clerical and administrative support as needed. This position reports to the Director of Operations.
PRINCIPAL RESPONSIBILITIES:
• Prepare and process electronic payments, transfers and financial transactions in a timely and accurate manner.
• Set up vendor accounts that include authorization for direct deposit, and recording of information needed for accurate and secure payments.
• Manage a work queue of requests for payments that covers various program disbursements, payments for services and reimbursements to employees.
• Track credit card expenses and collect required supporting documentation.
• Collaborate with operations and programs teams to ensure timely and accurate payments initiated by the respective departments.
• Report to management on any transactions that do not meet the standards and policies set by the Foundation.
• Support the Director of Operations during monthly reconciliation for the Foundation’s programs by providing appropriate documentation of disbursements for review by Accounting.
• Interpret and apply accounting policies, rules, and regulations to all work to ensure compliance with applicable standards.
• Performs all other duties as assigned by the Director of Operations.
