Equipping Resources Project Coordinator

Department: Life on Life Equipping Resources

Reports to:  Publishing Manager

Direct Report(s) (if any):  n/a

Position Type:  Part-Time

Purpose: To manage specific aspects of project workflow, organizational files, project and event planning, volunteers, and coordination between various team members.

Responsibilities:

Project Coordination

• Assist Publishing Manager with creating and managing project request and intake forms
• Develop project plans, gather appropriate documents, and communicate with project teams
• Manage online workflow using Microsoft Suite or Google apps (SharePoint, Teams, Drive, etc)
• Prepare files to be sent to various team members during project process
• Recruit and coordinate volunteers
• Coordinate with Digital Resource Manager for Content for content projects
• Coordinate with Partner Digital Resources Manager for translation projects
• Maintain translator spreadsheet and master catalogue
• Coordinate with Bilingual Project Coordinators for adaptation projects

Administrative Assistance

• Assist Equipping Resources Publishing Manager in creating internal team documents
• Manage and maintain organizational systems for internal ministry team documents, contracts, and forms
• Manage process and file tracking for executing and updating legal and financial documents
• Act as a liaison between Publishing Manager and ICs
• Submit invoices and receipts, maintain ministry books
• Prepare thank you cards/gifts/meals
• Plan and prepare Writing Workshops and Seminars
• Assist Publishing Manager with administrative details and communication

Miscellaneous

• Provide research on various topics as needed
• Copy edit and proofread as needed
• Other duties as assigned

Competencies:

• Growth mindset
• Attention to detail and quality awareness
• Excellent communication and listening skills
• Strong planning and organizing skills
• Flexibility and ability to adapt quickly
• Discernment and discretion
• Ability to work as a team player and manage others
• Efficient with time and able to keep others on task
• Willingness and ability to learn processes quickly

Requirements:

• Prioritizes walking with God and listening to the Holy Spirit
• Actively engaged in discipleship 
• Strong writing, editing, and document management skills
• Competent with or able to quickly learn various programs and apps (within Microsoft, Google, Ministry Platform, etc)
• Basic bookkeeping skills
• Active member of Perimeter Church or a disciple-making Church