Office Administrator & AP/AR Coordinator

Work Location:

At Profit Recovery Partners (PRP), we believe that collaboration and innovation thrive when we're together. This position is fully onsite at our Santa Ana office, allowing for real-time teamwork, immediate problem-solving, and a strong sense of community among our team members.

Who You Are:

We are seeking a detail-oriented, organized, and proactive Office Administrator & Accounts Payable/Receivable Coordinator to support the smooth operation of our office and manage key financial processes. This hybrid role combines administrative responsibilities with financial coordination, ensuring efficient day-to-day operations and accurate handling of invoices, payments, and receivables.

What You Will Do:

Office Administration

• Manage daily office operations, including supplies, mail, scheduling, and facility upkeep.
• Serve as the first point of contact for office visitors, calls, and emails.
• Coordinate meetings, travel arrangements, and company events.
• Maintain office filing systems, databases, and documentation.
• Support other departments with general administrative tasks.

Accounts Payable (AP)

• Process vendor invoices and ensure timely and accurate payments.
• Match purchase orders, receipts, and invoices to ensure proper approvals.
• Maintain vendor records and respond to inquiries.
• Prepare and process check runs, ACH payments, and wire transfers.
• Reconcile AP accounts and resolve discrepancies.

Accounts Receivable (AR)

• Generate and distribute customer invoices and statements.
• Track incoming payments and apply them to the appropriate accounts.
• Follow up on overdue accounts and manage collections process.
• Prepare AR reports and support month-end closing activities.
• Maintain accurate customer records and credit terms.

What You Need:

• High school diploma or equivalent; associate or bachelor's degree in accounting, business, or related field preferred.
• 2+ years of experience in office administration and AP/AR functions.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and accounting software (e.g., QuickBooks, Xero, or similar).
• Strong organizational and multitasking skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.

Preferred Skills:

• Experience with ERP systems.
• Basic knowledge of bookkeeping principles.
• Familiarity with expense reporting and budgeting tools.

Who We Are:

Profit Recovery Partners is a professional services firm that develops, implements and manages cost-reduction solutions for FORTUNE 1000 companies, law firms, private equity firms and private companies throughout North America. Our spend management, supplier management and procurement strategies have resulted in more than $4.4 billion in client savings.

Why Work at PRP:

• Full medical, dental, and vision benefits package
• 401K plan with company match
• Paid holidays, vacation, and sick time
• 25+ year track record of growth
• Winning team atmosphere with high degree of employee recognition and promotions from within  
• High paced, collaborative working environment that thrives on team success
• We value social responsibility and founded the following employee-driven committees: Corporate Social Responsibility, Diversity & Inclusion Group, Women’s Empowerment Group, and the Wellness Committee. Each committee seeks to provide employees with a chance to give back to their community in ways most meaningful and rewarding to them.
• To learn more visit https://prpllc.com

The salary range for this position is: $46,182-67,320. Actual compensation within the range will be dependent upon the individual's skills, experience, education, qualifications, and applicable employment laws.

Equal Opportunity Employer